Job Description

Creditors Manager

Band 6

3-6 months

A NHS Trust we are working with, based in Surrey are looking for an interim Creditors Manager at Band 6 under NHS Agency Capped rates, to cover for the next few months. The role will start ASAP.

Main Responsibilities:

Provision of high quality creditor payments services and day to day planning ensuring that deadlines are met and the work load is managed;

Supervise staff to ensure that proper procedures exist and are followed in the Section to set up new vendors on the system;

Work with NHS Shared Business Services to ensure that vendor accounts are reviewed periodically and removed as necessary;

Advise NHS Shared Business Services of any bank details, and changes, for suppliers ensuring that the correct documentation exists to support details;

Ensure that systems are in place so that the section staff are aware of the latest authorisation list as well as account code and cost centre code information;

Ensure that invoices, credit notes and cheque requests allocated to the postholder are not duplicates of previously processed documents and that they are properly calculated (and also that the correct VAT charge has been applied;

Ensure a system for chasing outstanding invoices have been sent out to departments for authorisation;

Analyse invoices with a view to ensuring that the correct VAT treatment is applied to all invoices and credit notes such that the Trust maximises its recovery of VAT;

Invoices processed to enable discounts to be maximised, contractual payments to be made by the required dates and for the remaining invoices to be paid in accordance with NHSE Better Payment Practice Code;

Scrutinise statements from suppliers where received, reconcile them to the finance system and obtain copies of outstanding invoices, credit notes as necessary;

Weekly payment runs to suppliers ensuring that system outputs are correct;

Completion of information for monthly finance reports/reconciliations, Annual Accounts, and other ad-hoc reports as required;

Co-ordinate for the Trust the national month 9 and month 12 NHS expenditure and creditor balances reconciliation exercises, liaising with other Trusts, ICBs and NHS Bodies;

Design, issue and regular review of Creditor Procedure Notes in accordance with Corporate Governance requirements;

Key Criteria:

Minimum should be studying or partly qualified in a recognised accountancy qualification (eg AAT Technical level or NVQ 4/5);

Significant experience of working within an accounts payable section and of staff supervisory work in a finance department;

Experience of producing high-level financial information, reports and analyses;

High level of computer literacy and experience of computerised financial systems, Excel and Word.

If you are interested in the role, please email Toni Coates with a copy of your updated CV to (url removed) along with your availability and rate understanding in line with the above