Job Description

Job Title: People Service Centre Administrator (FTC)

Location: Glasgow Head Office

Contract Type: Fixed Term Contract (6 months)

Working Hours: 37.5 Hours Per Week (Hybrid, 4 Office: 1 WFH)

Salary: £25,468.38 Total Salary + Great Company benefits!

An exciting opportunity has emerged for a skilled On Boarding and Support Team Administrator to join our company, on a 6 month FTC basis.

The role will involve being responsible for the processing of all people support administration activities, working with colleagues in onboarding and Employee Relations to ensure a reliable, first-class service is offered.

It will also see you responsible for all aspects of recruitment and on-boarding administration activities. This is end-to-end activity, including but not limited to: the posting of vacancies, creation and distribution of offer letters, upload of new employees onto City’s people system and liaising with Payroll when required.

Key Responsibilities:

On Boarding:

* Posting vacancies for areas of the business on the recruitment system, ensuring adverts are both accurate and engaging.

* Issuing Offer letters & Employment Terms and Conditions, ensuring absolute accuracy and flagging any concerns to the OB Lead Administrator.

* Process successful applicants from the recruitment system to City’s people system, ensuring accuracy throughout all conversions.

* Understand General Data Protection Regulations (GDPR) and ensure compliance is met at all times.

People Support:

* Ensure the People System is updated consistently, accurately and all relevant documents are uploaded for each colleague.

* Ensure the People drive is used appropriately, avoiding duplication and streamlining where possible.

* Chase any non-compliance to ensure all hourly colleagues have all relevant documentation on file.

* Validate new starter Right to Work documentation.

* Process leavers on the People System.

* Process contract changes on the People System.

Qualifications / Experience:

Essential

* Knowledge or previous experience working within recruitment / on-boarding / administration

* Good working knowledge of Working Time Directive and UK Right to Work regulations

* Good working knowledge of General Data Protection Regulations (GDPR)

* Excellent customer service skills

* Excellent communication skills

* Time-management skills

* Ability to work under pressure

What We Offer:

At City, we take pride in supporting our colleagues with a fantastic range of exciting benefits designed to enhance both their professional and personal lives. From exclusive perks to valuable rewards, we’re committed to ensuring our team feels valued, motivated, and empowered. Our benefits include:

* 33 Days Holiday (Inc. Bank Holidays)

* Private Pension

* HealthShield Cashback Plan - Reclaim part of your dental/optical costs.

* OneCity – Employee Discount Platform

* Employee Value Awards up to the value of £250

* Access to Costco Personal Membership Subscription

* Mental and Physical Health Services (Wisdom, Thrive, SkinVision)

* Electric Car Scheme (Criteria Applies)

* First Bus Commuter Club – Discounted Bus Travel