Job Description

Andy File Associates Limited is working as a Recruitment Agency on behalf of our client for this 3-month fixed term contract position (Part time hours)

FM Business Support Administrator

Sheffield, S4

3 Month Fixed Term Contract

Hours: 9:00am – 5:00pm, 4 days per week (ideally including Monday & Friday) - you can also work 8am - 4pm alternative week if you prefer

Salary: £25,138 pro rata

Start Date: Ideally 8th June

We are currently recruiting for an experienced and organised FM Business Support Administrator to join a busy Facilities Management team on a 3-month fixed term contract based in Sheffield, S4.

This is an excellent opportunity for a proactive administrator with strong organisational skills and previous costing/invoicing experience to support the smooth day-to-day running of the business.

Key Responsibilities:

* Producing quotes, purchase orders and invoices

* Supporting the accounts function with supplier invoice inputting

* Managing correspondence, spreadsheets, databases and reports using Microsoft Office packages

* Collating and distributing subcontractor reports and documentation to clients

* Scheduling and updating PPM, periodic and inspection records

* Logging and raising work orders via CAFM systems

* Deploying jobs to technicians and updating systems with completed work details

* Processing timesheets and allocating technician hours to jobs

* Arranging travel and accommodation where required

* Maintaining accurate site records and documentation

* Supporting internal ISO processes and general administration duties

* Liaising with internal departments, subcontractors and clients

Skills & Experience Required:

* Previous administration experience within Facilities Management, Construction or a similar environment desirable

* Experience within a costing/invoicing or accounts support role essential

* Strong IT literacy including Microsoft Word, Excel, Outlook and PowerPoint

* Experience using CAFM systems such as Joblogic, Maximo, Easybuild or similar advantageous

* Excellent organisational skills with strong attention to detail

* Ability to prioritise workload and work to deadlines

* Strong communication and customer service skills

* Ability to work independently and use initiative

Benefits

During the 3-month FTC:

* Holiday entitlement of 33 days (including Bank Holidays), pro rata

* Long service accrual of 1 additional day per 5 years of service (up to a maximum of 5 days, pro rata for FTC period)

If the role becomes permanent, the following benefits will be available:

* Bupa Private Healthcare and Cash Plan (available after successful probation, with option to join the company healthcare scheme)

* Zurich Life Insurance Cover

* Ongoing training and development with core competency training in your field