Job Description

Resource Co-Ordinator required in Swanley for an 8 month contract

Inside IR35

· Minimum 1 years' experience in sourcing and procuring agency staff for technical, professional, and contingent labour roles - ideally within the railway or infrastructure sector.

· Proven ability to build and maintain strong relationships with internal stakeholders and external suppliers, sharing best practices across the business.

· Excellent organisational and multitasking skills, with the ability to manage competing priorities effectively.

· Demonstrated success in delivering contractor resourcing solutions, particularly for projects.

· Capable of working independently with minimal supervision, while also contributing to a collaborative team environment.

· Proficient in Microsoft Excel and Word, with strong attention to detail in data handling and reporting.

· A flexible, proactive mindset with a willingness to learn and adapt in a fast-paced environment.

Core Responsibilities

1. Candidate & Contractor Sourcing

· Sourcing via Preferred Suppliers List (PSL): Ensuring all agency hires are made through approved vendors, maintaining compliance and cost control.

· Project-Based Sourcing: Coordinating staffing for midweek, weekend, and commissioning projects-likely requiring flexibility and quick turnaround.

· Forecasting Resource Demand: Working closely with project teams to anticipate staffing needs, which helps avoid delays and ensures smooth project execution.

2. Contractor Management & Compliance

· Confirmation & Coordination: Verifying selections with both internal teams and external suppliers to ensure alignment.

· Maintaining Commissioning Spreadsheets: Keeping detailed records of contractor assignments, likely for tracking, reporting, and audit purposes.

· Requisition to Pay Process: Ensuring all contractors have valid rate agreements, purchase orders, which is crucial for financial tracking and payment.

· Rate Card Adherence: Making sure contractor rates align with agreed terms-important for budget control.

· IR35 Compliance: Ensuring all contractors are assessed correctly under IR35 legislation, which affects tax and employment status.

· Account management: Managing the communication and KPI's of Tier 2 suppliers ensuring that up to date on procedures, providing suitable resources, issuing performance feedback & keeping up to date on supplier contacts etc

3. Data Integrity & Auditing

· Internal Audits: Reviewing data held by the central resourcing team to ensure accuracy and compliance.

· Inbox Management: Monitoring shared inboxes to ensure timely responses to queries and requests.

4. Training & Certification

· Booking Courses: Coordinating with suppliers and contractors to ensure certifications are up to date-important for safety and legal compliance.

· Compliance: Ensuring all third-party workers meet the expectations of the hiring manager from day one of their employment

5. Office & Administration Support

· Reception Cover: Stepping in to support front-of-house duties when needed.

· General Admin: Supporting the Swanley office with day-to-day administrative tasks.

· PPE Ordering: Managing personal protective equipment for permanent staff-ensuring safety and readiness