Job Description

Operations Specialist - Purchasing & Payment (Part-Time)
Operations Specialist - Purchasing & Payment (Part-Time)

The location of the role is Chalfont St Giles (hybrid working).
The duration of the contract is 12 months.
The pay rate on offer is 20 - 25 per hour (via PAYE - 7.5 hours per day, 3 days per week).

Role Summary

The PDx R&D Operations Specialist is accountable for compliance approval, purchasing and payment management of all invoices for PDx R&D.

Key accountabilities of the role

• Accountable for local application of No PO No Pay policy ensuring that all orders are raised in Agora Purchasing System prior to work being committed, and before payment is made.
• Key user of AST compliance system & R&D point of contact for compliance team.
• Ensure all relevant R&D contracts have pre-approval within these systems prior to any work being committed to, and that invoices are approved appropriately prior to being paid
• Document Compliance Systems and Processes as applicable to R&D processes.
• Work with compliance team to resolve any issues arising.
• To provide cover for PDX Operations Specialists in different locations
• Provide reports on PO status identifying potential invoicing or payment issues as required.
• Work with Finance and Project teams to resolve issues of late or non-payment.
• Work with finance and sourcing to ensure vendor POs and Invoices have the correct payment terms.
• As required raise sundry invoices to 3rd party vendors or internal recharges to other company sites to cross charge internal labour costs and direct project expenditure
• As required, provide support on other R&D Operations activities

Quality Specific Goals:

• Aware of and comply with the company Quality Manual, Quality Management System such as GMP and GLP and applicable laws and regulations as they apply to this job type/position.
• Complete all planned Quality & Compliance training within the defined deadlines.
• Identify and report any quality or compliance concerns and take immediate corrective action as required.

Key skills, experience & qualifications

• High school diploma, GED or local equivalent and 3 years of experience working in a corporate environment
• Strong operational background from similar processes.
• Strong written and oral English communication skills
• A self-starter able to work on own initiative and well in a team environment
• The ability to understand local business issues, articulate the issue to colleagues and to provide potential solutions to these issues.
• The ability to review data and to identify potential issues
• Excellent administrative and interpersonal skills, with ability and confidence to work effectively across multiple project teams
• Knowledge of Excel and Powerpoint

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