Finance Assistant (Accounts Payable)
Working basis: Onsite during training at Friars Bridge Road, Ipswich. Once training is completed, the role will move to hybrid basis, 3 days a week onsite.
Work Schedule: Monday to Friday, 37.5 hours per week between the hours of 9am - 5.30pm with 30 minutes paid.
Positions: 1
Duration: Temporary basis, 6 months with potential to extend.
Rate of Pay: 13 per hour PAYE
Are you looking for your first role in Finance? Opus People Solutions are recruiting on a temporary basis for Finance Assistant to join our Clients, Vertas, central finance team based in Ipswich.
Main Purpose of the Job:
Reporting to the Accounts Payable Manager, the role holder's main purpose is to:-
- Process invoices in an accurate and timely manor
- Ensure invoices have relevant approvals
- Complete supplier payment runs
- Assist in ensuring the Ledger close is done correctly and on time
- Provide cover for holiday or illness across all three sections of the team
Key Relationships:
- Accounts Payable Manager
- Transactional Finance Manager
- Service Heads and Contract Managers
- Finance Colleagues
Main Activities and Responsibilities:
Purchase Ledger:
- To fully understand the purchase to payment process
- To Process a high volume of Supplier invoices into the system across multiple legal entities
- To reconcile supplier statements for all legal entities
- To open and scan the post onto the system daily
- To maintain the open queries spreadsheets with both internal and external suppliers following up regularly for updates
- To assist with processing weekly payment runs in the system
- To assist with answering emails in the Accounts Payable inbox
Accounts receivable:
- Allocate all cash receipts to correct customer / invoice in a timely manner, ensure unallocated cash position is constantly reviewed and kept to an acceptable level
- Ensure Accounts Receivable Ledger is maintained, with any queries or unidentified balances investigated and resolved
- Working interactively with and provide support to the Finance Banking Analyst to ensure all cash receipts posted to correct customer account
- Working interactively with and provide support to the Master Data Assistant to ensure all master data relating to customer accounts are accurate
- Working interactively with and provide support to the Credit Control Team to assist with any queries that will enable the effective chasing and collection of debt
- Provide reporting and guidance relating to future customer receipts to the Financial Reporting Manager in order to assist with working capital and cashflow management
- Develop relationships with stakeholders across the business, enhancing operations knowledge which will support the improvement of internal finance processes
- With support of Financial Reporting Manager, implement a controlled process of change in respect to Master Data
Sales ledger:
- To fully understand the Sales ledger Process
- To help process Adhoc Billing from the inbox
- To assist with the inbox ensuring all emails are responded to with the 5-day turnaround time.
Requirements:
- Experience in Accounts Payable, Sales Ledger, Purchase Ledger, Invoicing, Finance, Payroll, Banking is beneficial but not essential.
- Can do attitude and eagerness to learn and encourage success within the team.
- GCSE or equivalent grades in C/4 in Mathematics and English.
- Commitment to work onsite 5 days a week during training and then to work onsite 3 days a week.
Apply Now! Send your CV directly to Niamh on