Job Description

Rubicon Consulting is currently recruiting for Site Admin on a 12 Month Contract, based in Orkney.

Role Summary

We’re looking for a driven, detail-focused individual who thrives on organisation, loves seeing things run smoothly, and is eager to grow in a fast-paced project environment. This is more than just an admin role — it’s a chance to build real project experience from the ground up.

You’ll receive full training, hands-on support, and the opportunity to develop your skills while working alongside industry professionals. You should be comfortable with Microsoft 365 applications, and exposure to SAP would be advantageous but not critical. Perform well, and this could open the door to future project opportunities.

What you’ll be doing: Reporting into the EC CPM, you’ll play a key part in keeping the project running efficiently and on track.

Project Support & Reporting

* Keep project progress tools up to date, including task tracking and variance analysis

* Coordinate resource and equipment schedules, ensuring accuracy

* Help maintain the project risk register with the Site Manager

* Track project changes and delays with precision and clarity

* Support timesheet preparation and data entry

* Monitor purchase orders and assist with invoice approvals

* Manage document control (drawings, logs, and records)

* Track site assets and plant equipment

General Site Admin Support

* Take clear and concise meeting notes

* Keep files organised and up to date

* Support the site team with a variety of administrative tasks

Why this role stands out:

* Hands-on experience on a live project

* Structured training and mentorship

* A clear pathway for career development

* A chance to prove yourself and grow within future projects

Requirements

If you’re ambitious, organised, and ready to build a career in project environments, this is your opportunity to get stuck in and make an impact

Our Company

Rubicon Consulting is a Talent management consultancy which helps you to optimise business performance and competitive advantage by choosing the right people first time