Job Description

We are recruiting for a HR Recruitment Coordinator for a leading Defence organisation based in Stevenage, this is a hybrid role with Thursdays on site the rest WFH.

Overview of department:

We are looking for a pragmatic motivated recruitment co-ordinator to support the delivery of our Early Careers Programmes (Graduates, Apprentices, Undergraduates & Summer placements). This is an exciting fast-paced environment involving a broad range of activities, from recruitment to offering general HR advice & guidance to candidates.

What will you be doing?

You will have a brilliant opportunity to play a key role in supporting the UK Early Careers Programme (ECP) recruitment strategy and in line with the overall business requirements.

This will include;

Advertising job requisitions

Supporting HR advisors in the role review and supporting hiring managers and Early Careers Recruitment internal with uploading requisitions onto internal recruitment/HR platform (Workday)

Assessment Centre (AC) Support (assessment centres take place between November through to April)

Create outlook invites for each assessment centre and cascade to the relevant hiring teams/departments.

Liaise with departments to ensure Technical Questions are updated and ready for use for their respective assessment centres.

Liaise with department leads and ensure sufficient assessor support for each departments Assessment Centres

Create Assessment Centres timetable within AC platform (for both AC training sessions & official AC’s)

Run Workday/OneHR reports to support candidates moving through application process. Make calls/email to action what is required

Invite selected candidates through Workday/OneHR and the AC platform

Ensure candidates with reasonable adjustments have had their timetables adjusted and are aware of the adjustments in place via a phone call/email.

Respond and support Candidate queries and questions

Track and monitor each assessment day you are responsible for “coordinating” incl. invited candidates/ Assessor & ECP support / outstanding actions:

Use and update Assessment plan/action spreadsheet

Chase candidates via a phone call, where no response has been received

Chase and ensure all assessors have accepted invites and are “trained”. (Both Outlook & AC platform)

Remove withdrawn candidates & invite reserve replacements (both on OneHR and AC platform)

Update departments where candidate changes have been made

Arrange 1 off interviews for departments where required

Support candidates/assessors with technical issues

Support Early Careers Recruitment team with issues/queries throughout AC.

Lead a candidate groups welcome & icebreaker session

Lead a candidate groups Team Meeting- record & upload to internal transfer file for assessors.

Set up recruiter & assessor Skype chat – sharing updates/reminders throughout the assessment day.

Post Assessment Centres & on-boarding support

Rebook absent candidates onto the next available AC day (where required)

Respond to candidate queries, calling candidates where possible.

Completing UG Health & Safety forms for placement approval by University

Distribute and collate candidate on-boarding survey responses.

Coordinate Pre-Join events (all sites) incl venue booking & support and distribute candidate communications & joining instructions

Liaise with the departments to organise site/department tours, parking, PIT passes, Technical coordinator (TC) meeting, IT collection etc (Act as support not lead)

Experience

First and foremost, we need someone who has the drive and dedication to succeed coupled with an enthusiasm for early careers recruitment and do whatever is required.

Previous experience and understanding of recruitment within a busy recruitment/HR function would be preferred although not essential

Ability to work at pace, under pressure and across all levels of the organisation

Excellent organisation and planning skills

Ability to multi-task with a range of relatively complex support activities

Ability to work autonomously with minimal supervision and manage and create own workload

Numerate with strong problem solving, analytical and reporting skills

Patience and courtesy to provide an initial contact point for HR queries (Early Careers)

Excellent communication skills both written and verbal

Excellent PC skills – MS Office, SAP, Recruitment systems experience desirable

This is an umbrella contract, the role is Inside IR35