Job Description

Facilities & Operations Assistant (Maternity Cover)

Portsmouth

£23,200 – £25,000 per annum (dependent on experience)

Fixed-term maternity cover (until September 2027)

Role Overview

An opportunity has arisen for a Facilities & Operations Assistant to join a busy Business Operations team within a fantasic reporting directly to the Facilities & Operations Manager.

This role is responsible for supporting the smooth day-to-day running of office facilities and operations, delivering a wide range of administrative and operational support services across facilities management, IT coordination, office administration, and visitor services.

Hours: 35 hours per week, Monday to Friday (09:00–17:00)

Benefits

* Private medical insurance and life assurance

* Employee Assistance Programme (EAP)

* 7% non-contributory pension contribution (plus salary sacrifice options)

* Enhanced maternity, paternity, and sick pay

* Cycle to work scheme

* Free onsite gym access and parking

* Hybrid working and enhanced annual leave

* Additional wellbeing and support benefits

Key Responsibilities

The successful candidate will support a broad range of operational activities, including:

* Supporting day-to-day building operations, including liaising with suppliers, raising maintenance requests, and monitoring ongoing works

* Assisting with health and safety compliance, including fire alarm testing, record keeping, and evacuation support

* Maintaining asset registers and coordinating office equipment, IT assets, and supplies

* Acting as the first point of contact for internal IT queries and coordinating with external IT support providers

* Supporting security and access processes, including visitor management, passes, and liaison with site security teams

* Providing general administrative support, including inbox and telephone management, post handling, and office duties

* Assisting with reception duties and ensuring a professional and welcoming experience for all visitors

* Supporting office moves, events, and wider operational projects as required

* Assisting with pool vehicle management, including bookings, maintenance coordination, and record keeping

* Maintaining office and kitchen supplies to ensure smooth daily operations

Additional Requirements

* Must have the right to work in the United Kingdom (sponsorship is not available)

* Appointment is subject to a satisfactory DBS check and additional security clearance where required

Apply today or call Lynsey at Key Recruitment for more information