Job Description

Asset Manager (Estates & Facilities)

Location - West London (Hybrid)

Duration - 6 months (Initially)

Ir35 - Inside (Must use an umbrella company)

The Estates Asset Manager is an essential role within the Estates and Facilities Directorate, reporting to the Estates Development Manager, they will be responsible for managing built assets, including but not limited to insurance, utilities, landlord and tenant matters, statutory and regulatory compliance, rates and council tax and space utilization.

Responsible for the effective support and interface with estates capital projects, planned and reactive maintenance works, sustainability and the development of estates systems and networks.

The postholder will support the leadership of the ongoing development of policies, processes, practices and systems that support effective asset management. championing a culture of service excellence, safety, compliance, and sustainability.

They will work collaboratively with professional services, academic departments, and external partners to develop and deliver a high quality Strategic Asset Management Plan, introduce ISO55000 to support strategic objectives, ensuring the estate meets the needs of students, staff, and the wider community.

Accountabilities and Key responsibilities including but not limited to :

Maintain an overall understanding and strategic overview of the entire estate.

Ensure a robust and up to date Asset Register is in place and current at all times.

Manage lease and tenancy agreements

Lead rent reviews, lease renewals, and repairs to maximize asset value

Liaise with agents, surveyors, solicitors, contractors, and auctioneers

Mange all Insurance requirements

Manage information for Investors and Development Partners

Manage Rates and Council Tax matters

Mange Valuations and Service Charge budgets and invoicing

Support property inspections to facilitate maintenance and refurbishments

Handle tenant matters including assignments, licenses, and lease queries

Collaborate with accounts on service charge budgets, rent raising, and reconciliations

Oversee insurance, health & safety, and compliance matters

Review asset performance and support asset repositioning strategies

Maintain property databases and prepare detailed client reports

Manager EPC and DEC Certification