Job Description

Conference Event Coordinator
Location: London
Employment Type: Full-time
Pay: £34,000–£48,000 per year
PCD280072

Role Overview
Please follow this link to review and respond to our questionnaire.
• We only accept applications sent through our questionnaire form.
As a Conference Event Coordinator, you will be responsible for the seamless execution of virtual events for high-profile clients in capital markets and corporate finance. You will coordinate all aspects of the event, from planning to post-event analysis, ensuring best-in-class service throughout. We are looking for someone with a passion for live events, who thrives in dynamic environments, and enjoys bringing together all the elements that create a successful event experience.

Key Responsibilities
• Event Planning and Logistics.
• Book, build, and circulate event details for clients.
• Conduct dry runs and technical rehearsals with stakeholders.
• Manage communications with clients and the stakeholder team.
• Oversee and moderate live virtual events, including audio, video, and hybrid formats.
• Moderate Q&A sessions and facilitate content sharing (video playback, presentations, etc.).
• Ensure all aspects of the event run smoothly, including internal and external communications.
• Operate and manage audio-only conferences, making key announcements and introducing speakers.
• Moderate and facilitate audio Q&A sessions, ensuring smooth transitions between participants.
• Ensure high-quality audio recording of events, and manage file capture for later replay or distribution.
• Edit and produce audio replays, ensuring clarity and professional sound quality.
• Set up and manage video conferencing tools, ensuring all visual elements (video playback, presentations, sizzle reels, etc.) run smoothly during the event.
• Monitor and facilitate video Q&A sessions, moderating participation from attendees.
• Oversee live video recording to capture the event for replay, ensuring both video and audio components are of the highest quality.
• Edit and produce video replays, including tasks like trimming, syncing audio, and ensuring professional presentation for on-demand viewing.
• Collaborate with global the organisation teams in London, USA, Hong Kong, and the Philippines to ensure service excellence.
• Master our event toolsets, including webinar platform, webinar platform, and webinar platform, ensuring optimal use during events.
• Troubleshoot issues with platform vendors as needed.
• Assist in pre-and-post event data entry and data verification.
• Support the training and onboarding of new hires.
• Assist in transcription verification.

Skills and Experience
• A Problem-Solver’s Mindset: You don’t just fix issues, you pursue them. You’re energized by diagnosing root causes, untangling complex situations, and ensuring no detail is overlooked. You stay composed under pressure and approach every challenge as a chance to improve outcomes.
• Performance-Driven: You take full ownership of your responsibilities and are motivated by doing excellent work. You’re the kind of person who steps up when needed, takes initiative, and supports the team with a can-do attitude.
• Self-Motivated & Goal-Oriented: You operate with a sense of purpose, stay focused on outcomes, and consistently move work forward without needing to be micromanaged.
• Clear & Confident Communicator: You communicate thoughtfully and professionally, whether you’re coordinating behind the scenes or presenting in front of clients or live audiences.
• Meticulous About Details: You understand how important accuracy is in live environments. You catch the small things others might miss and take pride in delivering polished, reliable work.
• Adaptable & Quick to Learn: You’re open to feedback, comfortable navigating change, and always looking for ways to grow your skills and expand your impact.
• Customer-Focused: You’re responsive, thoughtful, and take pride in delivering an excellent experience for clients and attendees; always going the extra mile to make things run smoothly.
• Technically Capable: You’re proficient in spreadsheet software and familiar with video/audio editing software. Experience with webinar platform, webinar platform, or webinar platform is a plus, as is exposure to live production environments.
• Multilingual is a Plus: Fluency in French or German is an asset as we work with clients across regions.
• Experience Welcome, Drive Essential: Two years of experience in a fast-paced environment is preferred, but we’re open to recent graduates who demonstrate strong potential and a growth mindset.
• 8AM to 5PM BST/GMT, Monday to Friday.

Benefits
• Company-provided laptop.
• Contribution to private healthcare and dental insurance.
• Pension contribution (as required by law: 5% employee, 3% company, 4% gross).
• This is an in-office position.
• Job Type: Full-time.

Additional Information
• Bank, City of London.
• End of Year Discretionary Bonus.