Job Description

Team Assistant

Location: Holborn, London

Pay: 17 - 21 per hour

Duration: 8 weeks temporary cover

Working Pattern: Monday to Friday, 8am - 5pm

Hybrid Working: 3 days in office, 2 days WFH (In office days are between Mon - Thurs)

Role Overview

We are seeking a highly organised and proactive Team Assistant to support two Executive Assistants while providing flexible "float" support across a group of senior leaders within a fast-paced investment environment. This role is ideal for someone who thrives on variety, takes initiative, and enjoys being at the heart of a high-performing team.

You will play a key role in ensuring smooth day-to-day operations, acting as a central point of coordination and providing seamless administrative support across multiple stakeholders.

Key Responsibilities

• Assist two EAs with diary management, including scheduling meetings, coordinating availability, and resolving conflicts
• Support travel arrangements (domestic and international), including itineraries, visas, and logistics
• Help prepare meeting materials, presentations, and documentation
• Manage expenses and invoice processing in a timely and accurate manner
• Provide general administrative support, ensuring efficiency across EA workloads
• Provide ad hoc support to senior leaders as needed, particularly during busy periods or EA absence
• Coordinate meetings across multiple time zones with internal and external stakeholders
• Ad-hoc support - assist with team events, offsites, and investor-related meetings
• Ensure meeting rooms and logistics are organised and running smoothly

Skills & Experience

• Previous experience in an administrative, Team Assistant, or coordination role (financial services or investment industry preferred)
• Proven ability to manage multiple priorities and work at pace
• Strong organisational skills with excellent attention to detail
• High level of discretion and professionalism when dealing with confidential information
• Excellent communication skills, both written and verbal
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• A proactive, can-do attitude with a willingness to support wherever needed

Personal Attributes

• Adaptable and flexible, comfortable supporting a range of personalities and working styles
• Calm under pressure with strong problem-solving skills
• Team-oriented, collaborative, and personable
• Highly reliable with strong ownership of tasks
• Positive and professional demeanour

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.