An administrator is required at HMP Sudbury to support a busy maintenance team.
Your New Company:We are recruiting an Administrator to work at HMP Sudbury, expected to be ongoing for the next few months. This is a long-term temporary contract offering sociable, full-time hours. There is the potential for it to go temporary to permanent.
Your new role:As an Administrator, you'll be involved in a wide range of tasks crucial to our daily operations. Your responsibilities will typically include:
Office Management: Managing general office duties such as handling incoming calls, managing correspondence (emails and post), and maintaining office supplies and equipment.Data & Record Keeping: Accurately inputting, updating, and maintaining various databases, records, and filing systems (both digital and physical). Document Preparation: Creating, formatting, and editing a variety of documents, reports, presentations, and spreadsheets using Microsoft Office Suite. Scheduling & Coordination: Managing diaries, scheduling appointments, coordinating meetings, and arranging travel logistics as required. Communication: Acting as a primary point of contact, professionally liaising with clients, suppliers, and internal staff. Support & Assistance: Providing direct administrative support to specific departments or team members, assisting with projects, and undertaking other ad-hoc duties as needed.Financial Administration (Optional, depending on role): Processing invoices, managing petty cash, or assisting with basic financial record-keeping.
Details:Pay Frequency: WeeklyStandard Hourly Rate: £13.05Working Days: Monday to FridayWorking Hours: 39 hours per week
What you'll need to succeedAll applicants who are interested in the position must pass Prison Clearance, which can take up to 8 weeks or more. You will need a passport or photo driving licence to apply for clearance. Once passed, this is valid for 5 years and can be transferred to any other prisons of a similar category.To excel in this role, you'll need a strong combination of organisational prowess, communication abilities, and technical skills:
- Exceptional Organisation: Ability to manage multiple tasks, prioritise effectively, and maintain systematic records.
- Time Management: Efficiently manage your workload, meet deadlines, and adapt to changing priorities.
- Attention to Detail: Meticulous accuracy in all administrative tasks, data entry, and document preparation.
- Clear Communication: Excellent verbal and written communication skills for interacting with diverse individuals professionally.
- Microsoft Office Suite: Strong command of Word, Excel, Outlook, and PowerPoint for various administrative tasks.
- Data Entry & Database Management: Experience with entering data accurately and maintaining information systems.
What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.