Job Description

The Role:
As a Fleet Administrator, you'll play a vital part in supporting the management of a large commercial fleet. You'll handle data, analyse costs, raise purchase orders, work with suppliers, and communicate with internal stakeholders - all while keeping processes running smoothly.
This role is perfect for someone who is confident with numbers, highly organised, and enjoys a mix of administrative and analytical tasks.

Key Responsibilities:

Maintain accurate contract and cost information for fleet vehicles
Raise and process annual and monthly purchase orders
Analyse invoice backings and challenge discrepancies where needed
Reconcile financial data across multiple systems
Manage shared inbox queries in a timely, professional manner
Provide data and reports as requested by senior team members
Support fleet-related projects and day-to-day operations
Communicate effectively with suppliers, finance teams, and other stakeholders
Assist with updating fleet records, systems, and compliance checks
Essential skills:

Advanced Excel skills, including VLOOKUPs, data manipulation and confident handling of large datasets.
Strong numerical accuracy and exceptional attention to detail
Ability to work effectively in a fast-paced, high-volume environment
Resilience and the ability to stay calm under pressure
Strong communication skills - able to liaise professionally with suppliers, finance teams, and internal colleagues
Ability to work both independently and as part of a team
Experience raising purchase orders and working with multiple business systems

Desirable skills:

Previous experience in a fleet, finance, supply chain or administration environment
Confidence analysing invoices, cost data or financial information
Comfortable navigating various internal/external systems

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.