Operations Coordinator
Temp to Perm Immediate Start Salary: 15 - 20 p/h Location: Braintree, Essex Full UK Driving Licence and Own Vehicle Essential
We are seeking a highly organised and proactive Operations Coordinator to join our boutique recruitment agency.
This is a key support role within the business, providing operational, compliance, and administrative assistance to the Managing Director and Finance Director while helping to ensure the smooth day-to-day running of the organisation.
The successful candidate will coordinate operational processes, maintain compliance standards, support internal projects, and contribute to the ongoing improvement of systems and procedures.
Working closely with senior leadership and the wider team, you will play an important role in maintaining efficient business operations and supporting growth.
This position offers an excellent opportunity for an experienced administrator a varied role with exposure to business operations, compliance, reporting, and process improvement.
Key Responsibilities
Operations & Administrative Support
- Provide administrative and operational support to the Managing Director and Finance Director.
- Assist with operational projects and business initiatives designed to improve efficiency and service delivery.
- Prepare reports, KPI trackers, operational statistics, and meeting documentation.
- Collate and maintain business data to support reporting and decision-making.
- Monitor workflows and identify opportunities for process improvements.
- Compliance & Governance
- Coordinate candidate and client compliance processes in line with company policies and industry requirements.
- Ensure compliance documentation is collected, verified, maintained, and securely stored.
- Conduct routine compliance checks and audits of candidate records.
- Maintain compliance procedures, operational guidelines, and documentation.
- Monitor compliance activity and escalate any concerns where appropriate.
- Support GDPR and data management processes across the business.
Team Support & Training
- Provide operational and administrative support to recruitment consultants and office staff.
- Promote consistent processes and best practices across the business.
- Recruitment Administration
- Maintain accurate candidate records and databases.
- Coordinate interview scheduling and candidate communications.
- Obtain and verify references and compliance documentation.
- Support consultants with administrative requirements throughout the recruitment process.
- Help ensure a positive candidate experience.
Business Support
- Assist with maintaining brand consistency across communications.
- Support the management of job boards, vacancy advertising, and candidate attraction activities.
- Prepare activity reports and administrative support for business development initiatives.
Qualifications & Experience
- Degree or equivalent qualification - desirable.
- Minimum of 3 A-Levels (or equivalent).
- Strong IT skills, including Microsoft Office, CRM systems, databases, and reporting tools.
- Previous experience within administration, compliance, recruitment support, or business support functions.
- Excellent organisational skills with the ability to manage multiple priorities effectively.
To assist with the shortlisting process, please ensure your CV includes your location and clearly demonstrates how your experience aligns with the requirements of the role.