Job Description

Job Title: Senior Pharmacy Administrator

Location: Buckinghamshire Healthcare NHS Trust

Trust Location: Stoke Mandeville Hospital, HP21 8AL

Payrate: Band 4, £14.89 per hour

Shift Patterns: Monday - Friday (30 hour per week) ideally spread across 5 days (i.e. 6 hours per day) but we re open to negotiation.

Duration: Start: ASAP, End: April 2027

System Knowledge

• Microsoft Outlook / Word / Excel etc

Job Description:

General administrative functions, including excellent IT skills and attention to detail.

This senior administrator post supports the effective functioning of the BHT Pharmacy Department and clinical service delivery. The role manages, amongst numerous other processes, annual leave and sickness reporting, coordinates MAST compliance, appraisals and workforce processes, and supports Clinical Directorate meetings.
The post holder is responsible for supporting and coordinating administrative processes for the Pharmacy Department at Buckinghamshire Healthcare NHS Trust and being a primary point of contact for administrative queries and tasks.

• To ensure all administrative duties for pharmacy are undertaken in an efficient and accurate way.
• To prepare for and support meetings, which will include regular minute taking, agenda setting and taking any appropriate follow up action as necessary.
• To assist with procurement processes, ensuring that purchase orders are raised and correct process is followed.
• To ensure that robust information systems are kept in place, including maintaining data registers, KPI dashboards and staff rotas.
• To support with recruitment and exit processes, including assisting with managing applications, onboarding new staff and arranging and supporting exit interviews with outgoing staff.
• To assist with the production of regular reports.
• To support the team with the management of projects, gathering information and undertaking enquiries as and when is necessary.
• To respond appropriately to enquiries from internal and external stakeholders.
• To have advanced IT skills in Microsoft packages.
• Be able to work independently using initiative and applying a high degree of confidentiality to all work. Undertake occasional non-routine duties without direct supervision, working within broad procedural guidelines.
• To be responsible for the day-to-day management of the pharmacy administration offices.
• To take responsibility for ensuring that adequate stock levels of stationery and other equipment are maintained at all times.
• To liaise with internal and external suppliers and place orders for equipment.
• Ensure that telephone calls, correspondence, and direct contacts with internal or external agencies are dealt with in a sensitive, compassionate and professional manner.
• To organise and co-ordinate meetings and training events for the team as and when required.
• To act as secretary at relevant meetings, taking and distributing minutes and agendas as appropriate.
• To be fully conversant with computer packages, particularly Microsoft, promoting good presentation, including word-processing and spreadsheets.

Who are NHS Professionals?

We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.

As an equal opportunities organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.

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By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas.

Disclaimer

Please note, you will be contacted by email throughout the recruitment process, so please check your emails, including your junk/spam regularly. We regret we cannot contact everyone who is not selected for an interview, therefore if you do not hear from us within 21 days after submitting your application, please assume you have not been successful on this occasion.