Job Description

Accounts Payable Administrator

• Location: Hybrid (3 days in the office, 2 days from home)
• Job Type: Full-time

A wonderful opportunity to join a large Group Finance team as an Accounts Payable Administrator. This role is crucial for the efficient operation of the Accounts Payable function, ensuring accurate and timely processing of supplier invoices, maintaining supplier records, and supporting internal stakeholders in resolving queries. This position reports directly to the AP Manager and plays a key role in maintaining strong financial controls and compliance standards.

Day-to-day of the role:

• Invoice Processing:

  • Review and process supplier invoices using internal systems such as OCR invoice reader, Kofax, and SAP.
  • Match invoices to purchase orders and agreed payment terms.
  • Obtain necessary approvals in line with company policy.
  • Investigate and resolve invoice discrepancies promptly.

• Vendor Management:

  • Maintain accurate and up-to-date supplier records in finance systems.
  • Set up new suppliers in SAP following internal controls and compliance requirements.
  • Respond to supplier queries efficiently and professionally.
  • Foster positive relationships with vendors and internal stakeholders.

• Reconciliation & Reporting:

  • Reconcile supplier statements and resolve any discrepancies.
  • Assist with month-end closing activities and account reconciliations.
  • Support the preparation of financial reports and analyses as required.

• Compliance & Controls:

  • Ensure compliance with company policies, procedures, and accounting standards.
  • Support documentation for internal and external audits.
  • Maintain financial controls and escalate issues or risks as appropriate.

• Team & General Support:

  • Manage shared AP mailboxes to ensure timely responses.
  • Collaborate with various departments to resolve queries and improve processes.
  • Participate in system testing, process improvements, and ad hoc finance projects.

Required Skills & Qualifications:

• 1-2 years' experience in an Accounts Payable role.
• Proficiency in ERP systems such as SAP, Oracle, or NetSuite.
• Basic understanding of accounting principles.
• Strong organizational skills to manage workload and meet deadlines.
• Strong IT skills, particularly in MS Office (Excel).
• Excellent attention to detail and good communication skills.

Benefits:

• Hybrid working model allowing flexibility.
• Exposure to a fast-paced environment with varied tasks.
• Opportunity to work in a large, dynamic multi-entity organisation.
• Support for professional development and continuous learning.

If you are available at short notice and would be interested in this wonderful opportunity, please Apply Online today to hear more