Job Description

Estates Co-ordinator / Administrator

Location: Dartford, Kent

Start Date: 13 July 2026

End Date: 30 November 2026 (Potential Extension Available)

Pay Rate: 13.00 per hour PAYE

Hours: 37.5 per week

Are you an organised and detail-oriented administrator looking to build your experience within a fast-paced healthcare environment?

We are recruiting for an Estates Co-ordinator /Administrator to support a busy healthcare facilities team in Dartford. This is a fantastic opportunity to join an essential service that helps maintain and support healthcare operations, ensuring processes, compliance, procurement and administration activities run smoothly and efficiently.

The Role

As an Estates Co-ordinator, you will provide vital administrative and operational support to the Estates team. This varied position combines procurement, compliance, payroll administration, reporting and general coordination duties, making it ideal for someone who enjoys a busy and dynamic workload.

Working Hours

The service operates between 07:00 and 19:00.

Shift patterns include and must be available for all:

07:00 - 15:00

09:00 - 17:00

11:00 - 19:00

Weekend shifts are 09:00 - 17:00.

The team structure includes:

• 2 positions working Monday to Friday
• 1 position working Saturday and Sunday plus 3 weekdays
• Flexibility is required to support operational needs.

Key Responsibilities

Procurement and Purchasing

• Raise purchase orders using approved procurement systems
• Ensure purchasing activities comply with company policy and delegated authority levels
• Process and receipt invoices accurately
• Maintain procurement records and documentation

Administrative Support

• Provide day-to-day support to Estates Managers and operational teams
• Prepare documents, reports and correspondence
• Maintain filing systems and accurate records
• Manage schedules and coordinate administrative activities
• Handle ad hoc administration tasks as required

Payroll Administration

• Run monthly payroll files for approval and submission
• Ensure payroll data is accurate and completed within deadlines
• Maintain payroll records and supporting documentation

Compliance and Reporting

• Maintain statutory and contractual compliance documentation
• Support audits and governance activities
• Produce reports and performance information
• Assist with management reviews and compliance monitoring

Systems and Data Management

• Update information within CAFM and other Estates systems
• Maintain accurate records and databases
• Support reporting and data analysis activities

Team Communication

• Produce monthly team newsletters
• Support the development of Toolbox Talks under management guidance
• Take accurate minutes during meetings held in person or via Microsoft Teams
• Act as a key point of contact for administrative queries

What We're Looking For

Essential Skills and Experience

• Previous administration, coordinator or office support experience
• Excellent organisational and time management skills
• Strong attention to detail
• Good Microsoft Office skills including Word, Excel, Outlook and Teams
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and deadlines
• Professional and proactive approach to work

Desirable Experience

• Procurement or purchasing administration
• Payroll administration
• CAFM systems knowledge
• Facilities management, estates, healthcare or NHS experience
• Compliance and governance administration

Why Apply?

If you are a proactive administrator with excellent attention to detail and are looking for an opportunity within a healthcare setting, we would love to hear from you. Apply today.

Apply Today and Make a Difference!

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

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