Job Description

The Governance Manager will support the Company Secretary and Senior Governance Manager to develop, implement and improve the corporate governance structure and processes and manage the operational support provided to governance entities within HS2 Ltd to assure high quality outcomes, right first time.

The Governance Manager will also support the Company Secretary and Senior Governance Manager in providing a full range of company secretarial and related services for HS2 Ltd, its Board, Board sub-committees, the Executive Committee and its sub-committees in order to minimise exposure and risk

Accountabilities

The Governance Manager's accountabilities include, but are not limited to:

Maintaining a Contribute to and assist with a review of the governance arrangements for effectiveness and efficiency.

Participate in team meetings to provide specialist guidance on governance, to assist colleagues and to enable the implementation of policy, projects and change initiatives.

Provide support to review of the Company Secretariat information on Interchange/IMS and HS2 Website to maintain accurate version control.

Assist with the coordination of the Company Secretariat contribution to the Annual Report and Accounts.

Assist with scheduling of the intricate annual corporate meeting schedule (circa 200+ meetings).

Manage an assigned portfolio of committee or panel meetings including setting agendas, reporting actions, and producing timely minutes. o Support the Senior Governance Manager to conduct effectiveness reviews for each governance forum as appropriate.

Meeting Support for Senior Governance Manager portfolio as follows:

▪ Assisting with drafting and issuing of agendas.

▪ Collation and circulation of meeting papers.

▪ Assisting with the communication of meeting decisions to wider business.

▪ Working with the business to produce and track progress against action points.

Undertake any ad hoc projects or duties as requested by the Company Secretary or Senior Governance Manager as necessary.

Actively promote and embed Equality Diversity and Inclusion (EDI) in all your work, and support and comply with all organisational initiatives, policies and procedures on EDI.

Skills

Ability to build effective working relationships with a range of stakeholders, with ability to influence and offer constructive feedback

* Organised approach to work, able to balance adherence to process with the flexibility to assure a successful outcome. * Ability to produce and present information to a wide range of different stakeholders.

* Ability to maintain confidentiality, demonstrating integrity and diplomacy at all levels. Conflict resolution skills - including ability to manage competing stakeholder priorities.

* Experience of maintaining a robust forward look of work for forums supported to ensure effective agenda planning.

* Accuracy and maintaining version control including the ability to ensure papers, minutes and briefings are accurate and delivered to agreed deadlines.

* IT skills for example Word, Excel, PowerPoint.

* Ability to provide attention to detail and quality control.

Knowledge:

* Understands 'best practice' for corporate governance in a quasi-government, large, corporate entity.

* Knowledge of board portal software (e.g., Admin Control, Diligent etc).

* An experienced Governance Manager or Assistant Company Secretary with experience within a Company Secretariat or Governance function in private or public sector organisation.

* Experience of providing committee or board management services to given deadlines, and with minimal supervision, including effective minute taking, action tracking, and agenda setting.

* Experience in implementing governance process for matrix-type organisations with multiple stakeholders.

* Experience in drafting and presenting reports and briefings to a senior executive audience.

* Experience in dealing with and successfully influence key individuals at all levels.

* Experience in managing quality control for content and presentation of papers to Board and committees.

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