Job Description

HR Graduate

My client is a leading not-for-profit organisation, and they are currently seeking a HR Graduate to join their team based in Newry.

This is a Full-Time, Temporary Position - with an immediate start. Initially for three months, potential for a permanent job.

Working hours: Mon - Fri 8.30am - 4.30pm or 9am -5pm (flexible to offer slightly less hours for the right candidate)

With an hourly rate of £14.09 per hour (dependent on experience)

Job Role:

You will be responsible for assisting the HR Manager in providing a high-quality HR Service to the business and other relevant stakeholders. This will include acting as a first point of contact for all HR related queries and administration and triaging complex queries to the HR Manager.

Essential Criteria:

• A minimum of 6months' HR administrative experience working in a busy office environment responding to enquiries by telephone, e-mail and in person or Level 3 CIPD/HR Graduate.
• A minimum of 5 GCSEs (Passes (A-C) including English language and Maths or equivalent).
• IT proficient with the use of Microsoft Office.
• Understanding of HR processes.
• Excellent communication skills both written and verbal - with the ability to communicate with stakeholders at all levels.
• Ability to manage and prioritise a busy workload while adhering to strict deadlines.

Main Duties and Responsibilities:

• Provide advice to managers and staff throughout the organisation on a full range of Human Resources issues including Terms & Conditions, Employee Wellbeing initiatives, Policies and Procedures.
• Support the HR Manager in the implementation and delivery of a Human Resource strategy to achieve core objectives.
• Oversee the recruitment process from Job Advertisement through to onboarding.
• Provide accurate and timely data to Payroll & Finance Officer for monthly payroll - new starter information, leavers data, maternity leave etc.
• Be responsible for the maintenance of both electronic and paper-based filing systems. This includes safe storage, retrieval, retention and disposal.
• Ensure the full and effective use of the HRIS. Support the teams to develop their skills, knowledge and use of the system.
• Assist in the administration and implementation of administrative systems within the business.
• Organise and maintain HR templates, personnel records, HR documents and update internal databases.
• Issue and manage HR related documentation including contracts of employment.
• Assist the HR Manager in collating data related to annual Fair Employment Monitoring, ensuring accurate and timely returns.
• Create regular reports and presentations on HR metrics (e.g., turnover/absence rates) for the HR Manager and for Board meetings.
• Support the HR Manager and suggest changes or improvements to increase accuracy, efficiency, and cost reduction.
• Ensure employment law and other relevant legislation is adhered to.
• Provide high quality routine HR administrative support ensuring the effective operation of systems and procedures including the maintenance of all employee files and trackers.
• Attend meetings and take notes at meetings as required of the role. Where appropriate minute/note HR related meetings as required.
• Support HR Manager to ensure compliance with policies and procedures to include timely communication of all relevant policies and procedures that ensure compliance with statutory requirements.