We are seeking an immediately available Executive Assistant, to fulfil a key role, supporting a Senior Executive of a leading Cambridge institution.
You will be responsible for organising all aspects of their work including diary management, meeting co-ordination, domestic and international travel arrangements, administration and project support.
Applicants will need to be able to demonstrate excellent communication and interpersonal skills, attention to detail, and a "can do" attitude. The work environment is busy and fast paced, so you will need to show strong organisational capabilities and the ability to prioritise your workload to meet deadlines.
This is a temporary role to start asap for approx. 2 months. Working hours are 36.5 per week and hybrid working will be available. You will need to show a willingness to work flexibly to meet the demands of the role.
Key Responsibilities
- Complex diary management for a Senior Executive, including prioritisation of competing demands, resolving scheduling conflicts and ensuring effective use of time
- Managing a high volume of meeting requests from internal and external stakeholders, exercising judgement around priorities and access, ensuring requests and enquiries are handled professionally and efficiently
- Preparing daily schedules, meeting papers and briefing packs
- Monitoring and triaging emails and correspondence, identifying urgent matters and ensuring actions are followed through
- Drafting and proofreading correspondence and other written materials
- Coordinating meetings, agendas, papers, actions and follow-up
- Supporting travel arrangements, itineraries and logistics where required
- Handling confidential and sensitive information with discretion and professionalism
- General Executive Office support and administration
Key Skills and Experience
- Proven experience of operating at an executive level, supporting and assisting at Director level and above
- Highly competent in standard software packages, e.g. Word, Excel, PowerPoint and Outlook
- Excellent organisational, communication & strong interpersonal skills and confidence to enable them to deal with people at every level and to be able to delegate tasks effectively
- Confident and proactive with the ability to work using own initiative and judgement and make decisions when appropriate
- Discretion and diplomacy in dealing with confidential information and sensitive issues and high-profile contacts
- High standards of accuracy and attention to detail
- Excellent written communication skills to draft letters, briefing notes etc.
- Strong team working skills and a willingness to assist others in their work
- Willingness to work flexibly to meet the demands of the role
- Ability to manage a heavy and demanding workload and work under pressure
To apply for the role of Executive Assistant, please send a copy of your CV in .docx
Ann Pettengell Ltd is acting as an Employment Business for this vacancy.