Job Description

Project Coordinator
£17.63 per hour
Full-time, Temporary (to 08/2026)
Office-based (Manchester City Centre)

Overall job purpose:
To provide high-quality operational, administrative, and coordination support to a large-scale, multi-partner programme within a higher education environment. Working closely with senior leadership, you will play a key role in ensuring the smooth delivery of project activities, supporting collaboration across academic, professional services, and external partners.

Key responsibilities:

• Act as the first point of contact for project-related enquiries, responding promptly and professionally or escalating where required.
• Support effective communication and information flow between senior leadership, internal teams, and external stakeholders.
• Provide proactive executive and administrative support, including diary management, scheduling, and prioritisation of competing demands.
• Coordinate meetings and review sessions, including agenda preparation, minute taking, and tracking actions through to completion.
• Support the preparation and delivery of project updates, reports, and presentations for both internal and external stakeholders.
• Organise and support events, workshops, and engagement activities, including logistics, communications, travel arrangements, and on-site coordination.
• Assist with the collection, organisation, and analysis of project data to support reporting and decision-making.
• Coordinate and monitor reporting activities across multiple stakeholders, ensuring deadlines and requirements are met.
• Maintain accurate and up-to-date project documentation, records, and databases in line with internal processes.
• Support administrative processes relating to programme delivery, including documentation, tracking changes, and maintaining audit trails.
• Assist with communications and marketing activities, including website updates, content creation, and social media support.
• Coordinate the development of internal and external materials, liaising with relevant stakeholders and suppliers.
• Support procurement processes, including raising purchase requests, tracking orders, and ensuring timely processing of invoices.
• Use internal systems and tools effectively to support efficient project administration and organisation.
• Provide flexible support across the wider team, assisting with additional duties as required during busy periods.

Candidate requirements:

• Strong organisational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and interpersonal skills, with confidence engaging a wide range of stakeholders, including academic and professional services staff.
• Ability to work proactively, using initiative to manage tasks independently.
• Experience supporting projects, programmes, or busy administrative functions.
• Experience coordinating meetings, including minute taking and action tracking.
• Experience organising events or workshops, including logistics and stakeholder coordination.
• Strong attention to detail, particularly when handling data, documentation, and reporting.
• Good IT skills, including Microsoft 365 and experience using University systems or databases.
• Ability to handle confidential and sensitive information appropriately.
• Flexible, adaptable, and comfortable working in a complex organisational environment.

Desirable:

• Experience working within higher education or a similar complex organisation.
• Experience in communications, marketing, or digital content (e.g. website or social media updates).
• Experience supporting funded projects, programmes, or partnerships.
• Exposure to procurement or finance-related administrative processes.

Additional information:
This role sits within a collaborative and fast-moving higher education environment, requiring a proactive and adaptable approach. You will be part of a small, agile team supporting a high-profile programme with a broad range of internal and external stakeholders. You may be invited to an online interview as part of the recruitment process.

If this sounds like the perfect role for you then please submit your CV.

This vacancy is being handled by Aspire Recruitment. Please be aware we receive a high volume of applications and regularly receive applications from candidates who exceed the job credentials. We will only contact you within the next 14 days if you are selected for interview.
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