Job Description

Personal Assistant (Director Level) - Short Term Contract
Personal Assistant (Director Level) - Short Term Contract

The location of the role is Paddington, London (hybrid working).
The duration of the contract is 4 weeks.
The pay rate on offer is 175 per day (via PAYE).

Key accountabilities of the role

• Provide support to the Directors /Heads of, in your appointed business areas.
• Complex diary management, for both internal and external events, meetings and appointments, ensuring suitable facilities are available and briefing documents are distributed appropriately.
• Provide administrative support including complex UK and overseas travel arrangements, POs and expense claims.
• Identify and implement opportunities to create simpler, faster and more effective processes,
• Act as a first point of contact for your appointed Director/ Head of, to internal and external personnel, representing them as and managing issues as appropriate.
• Maintain a clear understanding of your Director or Heads of deadlines, priorities and goals and keep up to date with Business priorities and adapt to any changes
• Provide support for key meetings, including drafting agendas, collating pre reads, distributing papers and following up on actions to ensure they are completed within agreed timeframes.
• When required, directly follow up emails and teams messages, when appropriate on behalf of your Director /Head of.
• Support with the preparation of presentations/reports for internal and external meetings and events

Key skills and experience

• Maintain a high level of confidentiality at all times and be an M&S brand ambassador at all times, by role modelling our behaviours.
• Work collaboratively within the PA community to maximise efficiency and effectiveness. Build good working relationships with key internal colleagues and stakeholders.
• IT Skills: Highly skilled in using software such as Microsoft Office (Word, Excel, PowerPoint, Teams), MyHR, internal finance systems or other office productivity tools. This includes creating and editing documents, spreadsheets, and presentations.
• Keep up to date with Business technology to support effective working eg Co Pilot, Clarity (expenses).
• Email and Calendar Management: Effective management of emails and calendars ,organizing schedules, setting up appointments, responding to emails and ensuring that important dates and deadlines are not missed with minimal errors made.
• Exceptional planning and organisational skills and ability to coordinate events.
• Strong written and verbal communication skills.
• Ability to act at pace and work efficiently to ensure met and high levels of accuracy are achieved.
• Ability to handle competing priorities, time-sensitive projects and potential conflicts; making decisions and demonstrating sound judgement whist maintaining excellent attention to detail, professionalism and confidentiality.

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