Job Description

Key Responsibilities

• Provide comprehensive administrative and operational support to the Executive Manager to the CEO, contributing to the effective day-to-day running of the Office of the CEO.
• This role is hybrid once established in the role.
• Act as the primary contact for the Executive Directors with people from inside and outside the organisation.
  This includes planning and taking responsibility for the smooth running of the Executive Directors' time.
• Manage correspondence from initial receipt through to resolution, including drafting responses such as letters of thanks, condolences, and long-service acknowledgements.
• Prepare clear, accessible, and high-quality documentation in line with organisational standards. This process includes ensuring pre-read papers for all meetings are submitted in accordance with the Terms of Reference. This will include access to a significant amount of confidential information which needs to be dealt with sensitively and on a time-critical basis.
• Support and, where appropriate, take ownership of ad hoc projects under the direction of the Executive Manager to the CEO.
• Ensure that appropriate meeting and travel arrangements and bookings are made in accordance with the diary.
• Provide financial support i.e. set up and monitor purchase orders, approvals, and expense requisitions.
• Anticipate and organise so that all necessary briefing documents are commissioned and compiled for the Executive Directors in advance of meetings.
• Organise, attend and support meetings or events, including producing minutes or action points, as appropriate, and often using AI tools.
• Track deadlines and issue reminders for delivery of key activities.
• Undertake research for ad hoc projects within the directorate(s) and support strategic programmes and key projects as required.
• Work collaboratively with and provide absence cover for other Personal Assistants within the Office of the CEO.

What you need to do now

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