Job Description

Annesley, Nottinghamshire | 🕒 35 Hours Per Week

We are currently recruiting for a professional and organised Receptionist & Facilities Co-Ordinator to join a busy and dynamic business environment in Annesley, Nottinghamshire.

This is a varied position combining front-of-house reception responsibilities with facilities coordination and administrative support. The successful candidate will play a key role in ensuring the smooth day-to-day running of the office while delivering a high standard of service to visitors, employees, and contractors.

Key Responsibilities

Meeting and greeting visitors and managing reception duties

Handling incoming calls and managing shared inboxes

Coordinating meeting rooms, travel bookings, and hospitality

Managing incoming and outgoing mail and courier services

Raising purchase orders, processing invoices, and goods received notes

Ordering office, kitchen, and stationery supplies

Coordinating facilities maintenance and contractor visits

Maintaining statutory compliance records and arranging maintenance checks

Supporting fire evacuation drills and facilities compliance processes

General administrative support across the businessRequirements

Previous experience within reception, facilities, or office administration

Strong organisational and multitasking skills

Excellent communication and customer service abilities

Good working knowledge of Microsoft Office 365

Ability to prioritise workload and work independently

Professional, reliable, and proactive approachDesirable

Experience using systems such as Oracle, Teams, or facilities management platforms

Knowledge of office facilities coordination and compliance requirementsThis is an excellent opportunity for someone who enjoys a varied role within a professional office environment and takes pride in delivering a high standard of support across reception and facilities functions