Job Description

Maintenance Administrator

12 month FTC

Poole | £27,500 - £29,500 |Full Time, Permanent

Are you an organised administrator who enjoys keeping things running smoothly behind the scenes?

We're looking for a proactive Maintenance Administrator to join a busy and supportive team based in Poole. This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys variety in their day, and takes pride in delivering accurate, efficient administrative support.

You'll play a key role in coordinating maintenance activities, supporting engineers, liaising with customers, and ensuring jobs are processed smoothly from start to finish.

What you'll be doing

Coordinating engineer schedules and arranging appointments

Preparing job packs and supporting the planning of maintenance visits

Raising sales orders and processing maintenance-related administration

Producing quotes and invoices

Chasing timesheets, job sheets, quotations and outstanding payments

Maintaining accurate customer and job records across company systems

Booking travel and accommodation for engineers when required

Managing stock administration and equipment returns

Handling incoming calls and emails, providing excellent customer service

Supporting the wider maintenance team with day-to-day administrative tasks

What we're looking for

Previous administration experience within a busy office environment

Strong organisational skills and excellent attention to detail

Confident communication skills, both written and verbal

Comfortable dealing with customers, suppliers and internal teams

Good IT skills, including Microsoft Office

Ability to prioritise workloads and work effectively under pressure

Experience within maintenance, engineering, facilities, construction or service-based environments would be advantageous

What's on offer

Salary of £27,500 - £29,500 per annum

23 days holiday plus bank holidays, increasing with service

Private healthcare scheme after qualifying period

Company sick pay after qualifying period

Funded training and development opportunities

Cycle to work scheme

Free eye tests

Regular company social events

On-site parking

If you're a highly organised administrator looking for a varied role where no two days are the same, we'd love to hear from you.

TJCOM