Job Description

Carmicheal are seeking an experienced Project Administrator with Construction experience to join the team based in Birmingham.

The role is initially for 3 months however this could be extended.

Inputting site operational information into relevant spreadsheets

Inputting site allocation data into relevant spreadsheets – staff, labour, materials & plant

Uploading site documents to BC – working with the SB3 document control team

Maintain and update office notice boards with relevant information

Co-ordinate with the internal training and competency team and relay training course requirements to site operatives 􀀀 Maintain site registers for briefing attendance / H&S inductions

Act as the first point of call for the client’s Office Administrator

Responsible for ordering and distribution of Personal Protective Equipment for site team

Perform general office duties such as ordering office supplies

Daily input and management of hours worked for all site operatives and site staff, and feeding into People Allocation Sheet 􀀀 Daily updating Plant/Equipment Allocation Sheet

Collection and submission of Plant and Equipment Maintenance Sheets

Calculation and submission of total hours worked

Daily updating of Materials Received Allocation Sheet

Calculation and submission of total number of deliveries

Coordination with Finance Team regarding deliveries e.g paperwork collation and inputting

Data input from site activities to reports and records

Coordination with Site Management and Resources Team regarding staff and operative training schedule

General administration e.g photocopying, scanning, and filing

Ordering office supplies and stock check

Supporting Project Manager and Engineers with report writing/collection of data

Play an active part in the continuous improvement of administration processes and duties.

Maintaining Absence/Sickness/Holiday trackers for the Blue-Collar employees.

Collection and submission of sub-contractors’ timesheets to the respective agencies

Generating and submitting all procurement site requisitions through forms, R12 and catalogue and keeping track of all goods received through requisition trackers.

Supporting the commercial team with monthly updates on hired items and labour hours