Job Description

We are seeking a highly organised and proactive School Administrator to join a specialist SEN provision in Ealing. The successful candidate will provide essential administrative support to ensure the smooth and efficient running of the school, while contributing to a positive and inclusive environment for students with Special Educational Needs and Disabilities (SEND).

Hours: Monday - Friday, 8:30am - 4:30pm

• Provide comprehensive administrative support to the school leadership team and staff.
• Maintain accurate pupil records, attendance data, and safeguarding documentation.
• Manage incoming communications including phone calls, emails, and school enquiries.
• Support admissions, enrolment, and student file management processes.
• Assist with EHCP documentation, reports, and SEN-related paperwork.
• Use school management systems to input and update student and staff data.
• Organise meetings, appointments, school events, and staff training sessions.
• Support finance-related administration such as purchase orders and invoicing where required.
• Ensure compliance with safeguarding, data protection, and school policies.
• Liaise with parents/carers, staff, external agencies, and professionals as needed.
• Maintain a well-organised and efficient school office environment.

• Previous experience in an administrative or school office role.
• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to work accurately under pressure and manage multiple tasks.
• Understanding of safeguarding and confidentiality requirements.
• Enhanced DBS check (or willingness to obtain one).

• Experience working in a school or SEN provision.
• Familiarity with school systems such as SIMS, Arbor, or Bromcom.
• Knowledge of SEND processes and EHCP documentation.
• Experience supporting senior leadership or educational teams.

• Supportive and collaborative working environment.
• Opportunities for training and professional development.
• A meaningful role contributing to the success of a specialist SEN setting.
• Competitive salary based on experience.