Job Description

Your new company
Hays are recruiting for a temporary project administrator. This role is for 6 months and based in Oldham within the engineering sector, for a growing technical and project team. The role provides administrative and financial coordination across project lifecycle activities and involves regular interaction with internal finance staff, project managers, clients, vendors, and subcontractors. This position suits a detail-oriented candidate with strong organisational skills, flexibility, and the ability to manage priorities.
Your new role

• Provide project administration and support to Project Managers.
• Set up projects by extracting relevant information from client contracts or proposals and accurately entering data into the accounting system (e.g., contract values, budgets, scope, fee types, payment terms).
• Verify or update project rate schedules and ensure mark-ups and invoice templates align with contract requirements.
• Review employee expense reports in a timely manner.
• Assist with electronic time-sheet administration.
• Support billing cycles by generating pre-bills, facilitating edits, finalising invoices, and submitting invoices in line with contractual instructions.
• Track accounts receivable and accounts payable for project needs.
• Assess project revenue by identifying variances, updating budgets, and making necessary transactional adjustments according to monthly closing schedules.
• Generate project financial reports as required.
• Assist with accounts payable processes, including vendor onboarding, PO creation, invoice processing, reconciliations, supplier queries, and reporting.
• Support debtor management through email and telephone follow-up
• Provide ad-hoc administrative support to project teams and finance functions as needed.

• Previous experience working within a project administration or administration role in a professional services environment, such as engineering or environmental sectors.
• Accurate data entry capabilities.
• Ability to operate effectively in a fast-paced, deadline-driven environment while managing multiple concurrent tasks.