Team Assistant

Job Opportunity Team Assistant - Global Medical Affairs (Rare Diseases)

Job Overview:
Weare looking for Team Assistant who will provide high-quality administrative andoperational support to the Global Medical Rare Diseases team and the GlobalMedical Affairs. The role works closely with the Executive Assistant andensures smooth day-to-day operations, coordination, and execution of teamactivities.

Location: Paddington 3 days onsite and 2 daysremote
Type: Full-Time (37.5 hours working)
Contract: 3 Months
Pay Rate: £24-30 per hour

Key Responsibilities

Manage purchase requisitions and purchase orders

Coordinate contract processing and signatures (e.g., Adobe Sign)

Set up new suppliers in partnership with Procurement (e.g., Ariba)

Support goods receipting and tracking budget spend

Maintain accurate operational records and tracking systems

Organise and coordinate key meetings (MEG & RD Leadership meetings)

Manage meeting logistics, agendas, and documentation distribution

Attend meetings and take minutes where required

Manage calendars, scheduling, and diary coordination

Coordinate with administrative teams across the organisation

Act as back-up for the Executive Assistant when needed

Arrange travel, itineraries, and visitor logistics

Review and process expense claims (e.g., Concur)

Engage proactively with internal and external stakeholders

Support timely delivery of projects and team deliverables

Assist in preparation of business documentation

Contribute to process improvements and operational efficiency

Education & Experience

Minimum: Administrative experience

Preferred: Degree or relevant administrative qualification

Experience Required:

4+ years in administrative support (Director-level or similar)

Experience in finance/procurement processes

Event planning and coordination experience

Experience working across large organisations

Familiarity with tools such as SAP, Ariba, Adobe Sign, Concur

Preferred: Experience in the pharmaceutical or healthcare sector

How to Apply: If you're interested in thisrole, click 'apply now' to forward an up-to-date copy of your CV, or call usnow. If this job isn't quite right for you, but you are looking for a newposition, please contact us for a confidential discussion about your career.

Apply Now

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