Executive Support Administrator (Nursing Directorate)
Contract:
- Rate: £165 per day inside IR35
- Contract length: Initially 2 months
- Start date: ASAP
- Working pattern: Hybrid, with 1-2 days per week in the office
- Location: Portland House, Worthing
- Directorate: Nursing
- Reporting to: Chief Nursing Officer
We are supporting an NHS Foundation Trust with the recruitment of an Executive Support Administrator (Nursing Directorate) to provide high-quality business, project, administrative and performance support to the Chief Nursing Officer and wider Nursing Directorate.
This is a key role within the Directorate, supporting the smooth running of business operations, performance reporting, diary and office management, project delivery and service improvement activity. The post holder will act as a central point of contact for business support matters, ensuring information is accurate, timely and clearly presented to support effective decision-making.
Key responsibilities:
- Providing business support to the Chief Nursing Officer and wider Directorate, including diary management, progress chasing, meeting support and general coordination.
- Leading the Directorate's business management function, including the design, production, analysis and presentation of routine and ad hoc reports.
- Developing and maintaining systems to support performance management, business planning, audit processes and service improvement activity.
- Producing, analysing and presenting complex information to support service planning, improvement and change.
- Managing and supporting Directorate projects, including preparing plans, monitoring progress, reporting on delivery and holding delegated budget responsibility where required.
- Acting as a central point of expertise for queries relating to business support, performance information and Directorate processes.
- Arranging and supporting meetings with internal and external stakeholders, including preparing agendas, taking minutes, tracking actions and completing follow-up work.
- Managing business sensitive information appropriately and maintaining a high level of confidentiality at all times.
- Line managing nominated administrative staff, including supervision, appraisals, sickness absence, recruitment and performance matters.
- Monitoring relevant budgets, acting as an authorised signatory where required and escalating any concerns to the Chief Nursing Officer.
- Representing the Directorate at meetings and making delegated decisions on performance or business matters where appropriate.
Essential experience and skills:
- Relevant degree or diploma level qualification, or equivalent experience, with training and experience to postgraduate diploma level.
- Evidence of continued personal and professional development.
- Knowledge of business case procedures.
- Experience analysing, interpreting and presenting information.
- Experience of project support or leading project activity through a project management process.
- Experience of performance monitoring and maintaining data management systems.
- Experience servicing meetings and taking accurate minutes.
- Experience of line managing staff.
- Experience handling confidential and sensitive issues with tact and diplomacy.
- Strong administrative skills, with the ability to produce accurate, high-quality documents.
- Excellent attention to detail.
- Advanced Microsoft Office skills, including Excel, Word and PowerPoint.
- Strong analytical, organisational, planning and communication skills.
- Ability to engage confidently with stakeholders at all levels.
- Ability to work independently, prioritise urgent work and remain calm under pressure.
Desirable experience:
- Previous experience working in a Business Manager, Executive Support, Directorate Support or senior administrative role.
- Knowledge of the current NHS performance agenda.
- Project management qualification such as PRINCE2, or equivalent experience.
- Understanding of Human Rights practices in relation to the role.
- Ability to travel across sites when required.
Ideal candidate:
- An experienced Executive Support Administrator.
- A Business Support Officer or Directorate Support Officer.
- An Executive Assistant with strong organisational and stakeholder management skills.
- A Project Support professional or senior administrator with NHS, healthcare or public sector experience.
- Someone with a strong background in performance reporting, business coordination and team management.
Salt contact:
Robert Sprigens, Senior Consultant -
Rates depend on experience and client requirements