Job Description

Role Summary

The Purchasing Administrator / Junior Buyer supports day-to-day procurement operations, ensuring timely and accurate processing of purchase orders, supplier coordination, and delivery tracking.

This is a transactional, hands-on role focused on general procurement and administrative support.

Key Responsibilities

Procurement Processing

* Review and process purchase requests (PRs)

* Create and issue purchase orders (POs) in line with company procedures

* Ensure accuracy of pricing, quantities, and supplier information

Supplier Coordination

* Liaise with suppliers to confirm pricing, availability, and delivery timelines

* Follow up on order status and resolve basic issues

* Maintain clear and professional supplier communication

Order & Delivery Tracking

* Monitor orders from placement through delivery

* Proactively follow up on delays and provide updates to stakeholders

* Maintain accurate tracking and status reporting

Administrative Support

* Maintain procurement records and documentation

* Support invoice matching and queries with Accounts Payable

* Update trackers, logs, and procurement systems

Compliance & Process Support

* Ensure adherence to internal procurement policies and approval workflows

* Support general administrative tasks related to procurement activities

Required Qualifications

* 1–3 years’ experience in purchasing, procurement, or administrative support

* Strong attention to detail and organizational skills

* Good communication and follow-up discipline

* Ability to manage multiple priorities

* Basic Excel and data entry/system experience

Preferred (Nice to Have)

* Experience working with suppliers and purchase orders

* Exposure to procurement or ERP systems

* Understanding of basic procurement processes