Job Description

Contracts Assistant / Contracts Administrator / Contract Management / Tenders / Commercial / Legal / Compliance / Drafting Responses / Reporting / Supply Chain / Supplier Management / Based in Warwick, Warwickshire, 3 days per week onsite / 6-month contract / £300-400 per day Inside IR35.

One of our leading clients is seeking an experienced Contracts Assistant / Administrator to join their team on an initial 6-month contract.

Location: Warwick, Warwickshire (3 days onsite / 2 days remote)

Duration: 6 months

Rate: £300 - £400 per day (Inside IR35)

The Role

As a Contracts Assistant / Administrator, you will play a key role in supporting the effective management of the supply chain and contract portfolio. You will help ensure that appropriate contracts are in place to support business operations while mitigating commercial and contractual risks.

Working within a matrix environment, you will collaborate closely with key stakeholders and the wider Contract Management team. This role requires a proactive team player who can manage multiple priorities while providing high-quality administrative and contract management support.

You will have a solid understanding of contract administration and contract management principles, including tendering support, commercial risk identification, compliance monitoring, and supplier relationship management.

Key Responsibilities

• Administer contracts, including the preparation of payment certificates and drafting responses to formal contractual communications.
• Support supply chain compliance audits and related governance activities.
• Assist with cost control, reporting, and contract performance monitoring.
• Provide technical secretariat support for supplier meetings, including agenda preparation, minute-taking, and action tracking.
• Maintain and administer the Contract Management System.
• Raise and manage purchase orders and process invoices.
• Update and maintain supply chain risks within relevant risk registers.
• Ensure contract management programmes and schedules remain accurate and up to date.
• Prepare reports, collate information, and present findings clearly and concisely to a range of stakeholders.

Skills & Experience

• Previous experience in contract administration, contract management support, or a similar commercial administration role.
• Working knowledge of contract management principles and processes.
• Strong organisational skills with excellent attention to detail.
• Ability to work effectively across multiple teams and stakeholder groups.
• Proficient in Microsoft Office applications, including Excel, Word, and PowerPoint.
• Strong written and verbal communication skills.

Desirable

• Experience using Coupa or similar procurement, invoicing, and payment systems.
• Knowledge of supplier management and supply chain processes.