Job Description

Location: London, UK (Remote) at times having to travel into West London
Rate: 32- 39 per hour
Contract: Ongoing Temporary Assignment
Working Pattern: Flexible, aligned to international travel and global time zones

Our client is seeking an experienced and highly organised Executive Assistant to provide dedicated support to their Group Chief Communications Officer (CCO). This is an exciting opportunity to work closely with a senior executive operating across international communications, government relations, stakeholder engagement, and strategic business initiatives.

This is a high-profile role requiring exceptional organisational skills, discretion, and the ability to manage competing priorities in a fast-paced global environment. The successful candidate will act as a trusted partner to the CCO, ensuring seamless coordination across multiple markets and stakeholders.

• Manage a complex and constantly evolving diary across multiple time zones.
• Ensure the CCO's schedule is aligned to key strategic priorities.
• Prepare briefing packs, meeting materials, and stakeholder information.
• Monitor actions and follow-ups to ensure timely completion.
• Anticipate requirements and proactively support day-to-day priorities.

• Coordinate complex international travel arrangements, often involving multi-stop itineraries.
• Manage travel schedules, accommodation, transport, and associated logistics.
• Maintain travel documentation, including visas, passports, ESTA/ETA requirements, and related records.
• Provide real-time support and itinerary adjustments when required.

• Act as a key liaison between the CCO and internal and external stakeholders.
• Manage and prioritise inbox activity and correspondence.
• Support the preparation of presentations, briefing documents, reports, and communications materials.
• Ensure outputs are professional, accurate, and delivered to deadline.

• Coordinate senior leadership, government, and stakeholder meetings.
• Prepare agendas, supporting documentation, and action trackers.
• Support strategic projects and communications initiatives.
• Process expenses and maintain records, trackers, and administrative documentation.

• Experience in an Executive Assistant or similar role.
• Experience supporting senior executives within a fast-paced and complex environment.
• Previous exposure to communications, corporate affairs, marketing, public affairs, government relations, or similar functions would be highly advantageous.

• Exceptional organisation and prioritisation skills.
• Strong written and verbal communication abilities.
• Ability to exercise discretion and sound judgement when handling confidential information.
• Strong attention to detail and ability to work independently.
• Advanced Microsoft Office skills, particularly Outlook, PowerPoint, Word, and Excel.
• Experience with design tools such as Adobe Illustrator, Photoshop, or Canva would be beneficial.
• Fluent English (written and spoken) is essential. Additional languages, particularly French, would be advantageous

• Calm, adaptable, and solutions-focused.
• Proactive and highly responsive.
• Comfortable managing changing priorities and working with ambiguity.
• Professional, discreet, and dependable.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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