Job Description

Executive Assistant – 6 Month FTC

We are working exclusively with an industry leading client on the lookout for an Executive Assistant to join their head offices in Warwick for a 6-month FTC. This role requires an experienced Executive Assistant who thrives in a fast-paced, professional environment and enjoys being the trusted right-hand support to senior leaders, ensuring everything runs seamlessly behind the scenes.

Our client is on the lookout for a highly organised, proactive Executive Assistant to provide dedicated support to one of their Directors. This is an exciting opportunity to play a key role at the heart of the business, managing complex priorities, building strong relationships across the organisation, and helping drive business success.

No two days will be the same: from coordinating executive diaries and international travel to preparing board-level documentation and organising leadership events, you'll be a trusted partner who anticipates needs, solves problems before they arise, and ensures the Director can focus on strategic priorities.

Key responsibilities:

* Provide comprehensive, proactive and highly confidential support to the Director

* Manage a complex and ever-changing diary, ensuring priorities are effectively coordinated

* Oversee email management, responding to and prioritising communications where appropriate

* Arrange national and international travel, including flights, accommodation, itineraries and associated logistics

* Act as the first point of contact on behalf of the Director, exercising sound judgement and discretion

* Organise executive meetings, leadership events and team activities from planning through to delivery

* Prepare high-quality presentations, reports, agendas, briefing papers and meeting packs

* Attend meetings, produce accurate minutes, monitor actions and ensure timely follow-up

* Coordinate monthly reporting and executive communications

* Maintain organised and secure document management systems

* Build strong relationships with colleagues, senior stakeholders and external partners, acting as a professional ambassador for the Director

* Support business projects and initiatives as required, ensuring activities are delivered efficiently and professionally

As such we would like you to have:

* Proven experience in an Executive Assistant role

* Exceptional diary, inbox and workload management skills

* Experience coordinating complex meetings, travel and executive events

* Outstanding organisational skills with the ability to manage multiple priorities and changing deadlines

* Excellent communication skills, both written and verbal

* The ability to handle highly confidential information with professionalism and discretion

* Strong stakeholder management skills, building effective relationships at all levels

* A proactive, solutions-focused approach with excellent attention to detail

* The confidence to work independently, anticipate business needs and use your initiative

* Advanced Microsoft Office skills, including Outlook, Word, Excel, PowerPoint and Teams

* Experience preparing professional documentation, presentations and meeting minutes

By applying for this position, you authorise Auctoro Recruitment to hold your personal details on file for use in finding you a suitable position. Auctoro Recruitment will never transfer your information to a third party without your prior consent