Job Description

Job Title: Executive Assistant

Duration: 12 months, potential to go perm

Location: London (fully office based)

Salary: 30.00 per hour PAYE

Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive.

Are you an organised, proactive, and detail-oriented individual with a passion for supporting senior executives? If so, our client is seeking a dynamic Executive Assistant to join their team in London! This is a fantastic opportunity to be part of a fast-paced banking environment, where your administrative expertise will make a real impact.

About the Role:

As an Executive Assistant, you will provide vital support to the Regional Information Security Officer and other executives. Your role will encompass a broad range of advanced and confidential administrative duties that are essential to the smooth operation of the team. Your keen ability to anticipate needs and manage multiple priorities will be key to your success in this position.

Key Responsibilities:

• Deliver all-around administrative support, including phone coverage, diary management, and coordination of internal and external meetings.
• Arrange business travel seamlessly, including visa applications, itineraries, meeting scheduling, and expense processing.
• Communicate and interact effectively with stakeholders at all levels across various business functions, including finance, people operations, and technology.
• Serve as a knowledgeable resource for company policies and procedures, ensuring clarity and compliance.
• Collaborate with the Business Operations team to enhance the employee onboarding experience, ensuring all necessary equipment and system access are ready prior to start dates.
• Provide logistical support for regional employee engagement activities, fostering a positive workplace culture.

What We're Looking For:

• Previous experience providing administrative support at the senior management or executive level.
• Strong time management, organization, and prioritization skills to handle competing priorities with ease.
• Advanced proficiency in Microsoft Outlook and MS Office applications (Excel, Word, PowerPoint).
• Exceptional attention to detail and a high level of organization.
• Ability to thrive under pressure and meet tight deadlines.
• Excellent written and verbal communication skills to convey information clearly and effectively.
• Familiarity with Concur or similar systems for travel and expense processing is a plus.
• A proactive, "can-do" attitude with a willingness to take ownership of tasks and responsibilities.
• A flexible and adaptable mindset, ready to tackle new challenges with enthusiasm.

Why Join Us?

This is not just a job; it's an opportunity to be part of a collaborative and supportive team in an exciting industry. You will play a crucial role in ensuring that executives can focus on what they do best, while you handle the vital administrative tasks that keep the office running smoothly.

If you are ready to take on this exciting challenge and make a significant contribution to our client's team, we want to hear from you! Apply today and embark on a rewarding journey with us!

How to Apply:

To apply for this opportunity, please apply with an up-to-date CV.

Please note that if you haven't heard from us within 48 hours, your application may not have been successful on this occasion. However, we may keep your details on file for future vacancies and contact you accordingly.

Pontoon is an equal opportunities employer and an employment consultancy.

We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention.