Job Description

This role involves providing high-quality secretarial and administrative support to the Board, ensuring compliance with governance requirements. The Assistant Board Secretary will play a key role in facilitating effective communication and coordination within the organisation.

Client Details

This public sector organisation specialises in promoting equality and protecting human rights. Operating as a mid-sized entity, it is committed to fostering a fair and inclusive society.

Description

• Providing comprehensive support to Board and Committee Chairs in the planning and delivery of Committee meetings, including coordinating agendas, commissioning and quality assuring papers, liaising with internal and external stakeholders, and delivering effective secretariat support throughout meetings.
• Advising senior colleagues on the preparation of Board and Committee papers, governance requirements, and meeting processes to ensure high-quality submissions and effective decision-making.
• Regularly reviewing, updating, and maintaining corporate governance policies and documentation, ensuring compliance with governance frameworks and advising the organisation on their application and best practice.
• Quality assuring Board and Committee documentation, ensuring all papers are accurate, concise, and of the highest standard prior to submission.
• Building effective working relationships across departments to facilitate strong communication, alignment of priorities, and the successful delivery of organisational objectives.
• Driving continuous improvement across corporate governance processes by identifying opportunities to enhance efficiency, strengthen governance practices, and support the delivery of a high-performing governance function.

Profile

Key Skills and Experience

• Strong written and verbal communication skills, with experience producing accurate minutes for formal meetings, capturing complex discussions clearly, and recording decisions and actions effectively.
• Excellent interpersonal skills, with the ability to build and maintain positive working relationships with stakeholders at all levels and collaborate effectively across multidisciplinary teams.
• Highly organised, with excellent planning and coordination skills, able to manage multiple priorities, meet competing deadlines, and consistently deliver high-quality work.
• Experience coordinating meetings and events, including agenda planning, commissioning and collating papers, organising logistics, producing meeting documentation, taking minutes, and monitoring actions through to completion.
• Proficient in Microsoft Office applications, including Word, Excel, Outlook, and other standard business systems.

Additional Experience

• Experience handling sensitive and confidential information with discretion and professionalism.
• Experience supporting the delivery and administration of Board and Committee meetings within a corporate governance environment.
• Experience working with senior leaders, Board members, and non-executive stakeholders, providing high-quality governance and administrative support.

Job Offer

• An hourly rate between 19.00 and 22, paid in GBP.
• Opportunity to work under the Crown Commercial Services Non-Clinical RM6277 framework.
• Potential for a permanent post with a salary of 37,690.68.
• Hourly rate based on Band 5.
• Temporary role until March 2027 based in Manchester with the possibility of making a meaningful impact in the public sector.

If you are detail-oriented and eager to contribute to the public sector in Manchester, apply today for the role of Assistant Board Secretary!