Job Description

Join a well-established Housing Association in a varied and hands-on role supporting the smooth running of its Fleet Management and Facilities services. This Fleet Vehicle Administrator position offers the opportunity to combine administration, customer service and practical fleet support within a busy team based in Oldbury.

As a Fleet Vehicle Administrator, you’ll be providing essential administrative and operational support to the Fleet Management service, working closely with the Fleet Coordinator to manage vehicle bookings, invoices, purchase orders, driver queries and general fleet administration. You’ll also play an important role in the day-to-day running of the West Midlands Hub, ensuring the office and warehouse facilities are opened and ready for colleagues each weekday morning.

We’d love to hear from anyone with a background as a Fleet Vehicle Administrator, Fleet Administrator, Fleet Assistant, Transport Administrator, Facilities Administrator, Vehicle Administrator or Operations Administrator, or experience within fleet management, transport, facilities or a similar administrative environment.

As a Fleet Vehicle Administrator, you will be:

• Opening the West Midlands Hub Office at 6:45am each weekday morning and ensuring the building is ready for use by 7:00am

• Supporting the Fleet Coordinator with the day-to-day administration of the organisation’s vehicle fleet

• Booking vehicles in for MOTs, servicing and repairs

• Assisting with vehicle handovers and transporting vehicles to and from garages or sites when required

• Responding to general driver queries and providing advice and support

• Raising, receipting and processing purchase orders and invoices

• Supporting budget management and contributing to monthly budget reports

• Liaising with contractors and suppliers regarding servicing, repairs, maintenance, orders and invoices

• Collecting and maintaining accurate driver and vehicle information

• Managing visitor and staff parking requests

• Coordinating meeting room bookings and supporting site visitors

I’d love to speak to anyone who has:

• Strong administrative and organisational experience

• Previous experience within fleet management, transport, facilities or a similar environment

• Experience supporting budgetary administration, purchase orders or invoice processing

• Good IT skills, including Microsoft Excel, Word and PowerPoint

• Excellent written and verbal communication skills

• Strong customer service skills across telephone, email and face-to-face communication

• The ability to prioritise requests from multiple sources and work effectively under pressure

• Good problem-solving skills and a proactive approach

Key requirements for this Fleet Vehicle Administrator role:

• A full and valid UK driving licence

• The ability to work 6:45am to 2:45pm, Monday to Friday

• Confidence driving and transporting vehicles to and from garages and sites when required

• Good literacy, numeracy and IT skills

• Previous fleet management experience would be desirable

The role is offering the following benefits:

• £18.00 per hour

• Working hours of 6:45am to 2:45pm, Monday to Friday

• A varied role combining fleet administration and practical operational support

• The opportunity to join a well-established Housing Association

• Experience working within a busy Fleet Management and Facilities team

• A supportive and collaborative working environment

This role is offering an hourly rate of £18.00

Travel & Location:

This role is based in Oldbury. Due to the nature of the role, the successful candidate must hold a valid UK driving licence and be comfortable transporting vehicles to and from garages and other sites when required.

If this Fleet Vehicle Administrator role sounds like your next opportunity, please apply now or call Ryan Stewart on (phone number removed) or email (url removed)