Vibe Recruit is currently seeking an experienced and highly organised Occupational Health Co-ordinator to join a leading global healthcare organisation based in Abingdon, Oxfordshire.
This is an excellent opportunity to join a fast-paced and professional environment, supporting the delivery of occupational health and toxicology services. The successful candidate will play a key role in coordinating resources, managing supplier relationships, supporting governance activities, and ensuring the smooth day-to-day operation of the Occupational Health team.
Key Responsibilities
Supplier Management
- Source and onboard new suppliers.
- Manage contracts, compliance documentation, and supplier records.
- Build and maintain strong supplier relationships.
- Monitor supplier performance against agreed KPIs and SLAs.
Resourcing & Recruitment
- Liaise with recruitment agencies regarding staffing requirements.
- Screen applications and support interview processes.
- Review and approve contractor timesheets.
Clinical Team Coordination
- Manage staff rotas and resource allocation.
- Maintain operational dashboards and scheduling systems.
- Work closely with management to ensure effective workforce planning.
Onboarding & Offboarding
- Coordinate new starter inductions and compliance checks.
- Arrange equipment, system access, and training requirements.
- Manage leaver processes and asset returns.
Payroll & Procurement Support
- Raise purchase orders and process invoices.
- Approve and receipt goods and services.
- Support monthly payroll administration.
Administration & Governance
- Organise meetings and maintain accurate records.
- Manage inventory and office resources.
- Support policy and SOP reviews.
- Handle complaints and assist with audit preparation.
- Produce reports and analyse data to support business and client requirements.
Data Protection & Compliance
- Manage Data Subject Access Requests (DSARs) in line with GDPR regulations.
- Ensure confidentiality and compliance with all data protection requirements.
Clinical Audit & Medical Records
- Support clinical audit activities and maintain audit documentation.
- Coordinate the secure transfer and management of medical records in accordance with company procedures.
Chemist On-Call Administration
- Coordinate pharmacist rotas and system access.
- Maintain website information and relevant records.
About You
The ideal candidate will possess:
- Excellent written and verbal communication skills.
- Strong organisational skills with exceptional attention to detail.
- A process-driven approach and commitment to compliance.
- The ability to work independently and adapt to changing priorities.
- Strong multitasking and workload management skills.
- Good IT skills, including proficiency in Microsoft Office applications.
- Experience working within a healthcare environment (desirable).
- Experience working within a regulated or audited environment such as ISO 9001, CQC, or similar frameworks (desirable).
What's on Offer
- 18.00 per hour.
- Paid monthly.
- Monday to Friday working pattern, 9:00am - 5:00pm.
- Opportunity to work with a globally recognised healthcare organisation.
- Professional and supportive working environment.
- Potential for career development and progression.
If you are a proactive administrator with excellent coordination skills and experience working within a regulated environment, we would love to hear from you.
Vibe Recruit is acting as an Employment Business in relation to this vacancy.