Job Description

Job Role - Recruitment Administrator

Location - Birmingham

Salary - £30,000 - £32,000 DOE

Job Type - FTC 6 Months Initially 

We are looking for a highly organised, detail-focused Interview Scheduler/Recruitment Administrator to join our clients busy recruitment team.

This is a fast-paced, people-facing role at the heart of the hiring process and you will be the person keeping candidates and hiring managers all moving in the same direction, making sure every interview happens on time and every candidate has a smooth, professional experience.

If you are the kind of person who thrives on structure, juggles multiple diaries without breaking a sweat and takes pride in getting the small details right, we'd love to hear from you.

The Role

Coordinating and scheduling interviews between candidates and clients/hiring managers, managing multiple diaries and time zones where required

Acting as the main point of contact for candidates throughout the interview process, confirming details, sending reminders, and handling last-minute changes

Liaising closely with recruitment consultants to ensure interview requirements, formats, and availability are clearly understood

Maintaining accurate, up-to-date candidate and interview records within the CRM/ATS

Preparing interview packs, confirmation emails and any supporting documentation

Chasing feedback from clients and candidates in a timely manner, keeping the process moving

Managing room/video call bookings and troubleshooting basic scheduling conflicts

Supporting the wider team with general recruitment administration, including offer paperwork, reference requests, and onboarding documentation where required

Flagging scheduling risks or bottlenecks early, and proactively solving problems before they become issues What Our Client is Looking For

Previous experience in a scheduling, administration, coordination, or recruitment support role

Excellent organisational skills, with the ability to manage multiple priorities and shifting diaries simultaneously

Strong written and verbal communication skills and comfortable liaising with candidates and hiring managers at all levels

A proactive, can-do attitude, with the confidence to chase people for information without being asked twice

High attention to detail and accuracy, particularly when working under time pressure

Comfortable using CRM/ATS systems, calendar tools (Outlook/Google Calendar), and video conferencing platforms (Teams, Zoom, etc.)

A calm, adaptable approach, things change quickly in recruitment and you will need to keep pace

Experience within a recruitment agency or in-house talent team is desirable but not essential