Job Description

Administration Assistant

• Part-time (10 hours per week)
• Hourly Rate: £14.00 - £14.35, dependent upon experience
• Location: Ampthill, Beds

We are seeking an Administration Assistant to join our small, friendly team on a long-term contract basis. This role is ideal for someone who can commit to working every Monday and preferably a Tuesday, with flexibility between Tuesday and Thursday. This position offers the opportunity to manage a variety of administrative tasks within an established engineering company.

Day-to-day of the role:

• Manage the office environment, liaising with landlords, telecoms, power supply companies, local council, cleaning services, safety equipment services, and health and safety advisors to ensure a clean, safe, and efficient workspace.
• Assist with arrangements for overseas visitors, including researching and booking travel and accommodations for staff members visiting the UK office.
• Conduct annual reviews of support services such as electricity, gas, and water supplies to ensure competitive rates and optimal service.
• Maintain office supplies, including stationery, office equipment, and refreshments for guests.
• Collaborate with insurance providers to obtain quotes and ensure adequate coverage for company vehicles.
• Maintain relationships and records with the company's chosen vehicle lease partners to ensure proper leasing and maintenance processes.
• Assist colleagues with administration related to travel and expense procedures.
• Manage expenditure and invoice settlements in coordination with UK and other offices.
• Utilize SAP to raise Purchase Order Requests and manage annual contracts for the UK office.
• Support UK colleagues with administrative tasks as needed, such as booking couriers, preparing packages for shipment, and researching suppliers for specialist items.
• Maintain records of overseas visitors for HMRC reporting requirements.
• Attend and assist at corporate events arranged by the UK office.
• Act as the first point of contact for telephone callers, visitors, and suppliers.
• Manage incoming enquiries to the UK office and handle ad-hoc requests to support business activities within the UK and EMEA region.

Required Skills & Qualifications:

• Proven experience in an administrative role.
• Familiarity with office management procedures and basic accounting principles.
• Proficiency in MS Office and experience with SAP or similar systems.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Ability to handle confidential information.

Benefits:

• Competitive hourly rate.
• Flexible working days (required to work every Monday, with flexibility between Tuesday and Thursday).
• Opportunity to work in a supportive and friendly team environment.

If you feel you have the skills and experience, please apply online or contact Wendy at the Reed Milton Keynes branch.