Job Description

Assistant Office Manager – Construction

Looking to step into a fast-paced project environment where no two days are the same? This is an opportunity to join a major civil engineering scheme supporting a high-profile environmental project, taking ownership of office operations, project administration and team coordination across a busy site environment.

As an Assistant Office Manager, you’ll play a central role in ensuring the smooth day-to-day running of the project offices while supporting the wider operational team across administration, facilities and project support functions.

The Assistant Office Manager will oversee office invoicing and administration procedures, coordinate support staff and maintain efficient systems across the project. Working closely with the Senior Office Manager, you’ll help drive standards, organisation and operational excellence throughout the site.

The Role

Responsibilities will include:

Processing GRNs, invoice matching and finance administration support

Producing ad-hoc reports and maintaining project information systems

Supporting the management and upkeep of project offices, facilities and surrounding site environment

Overseeing project Time & Attendance systems, office security and visitor/site clearance processes

Coordinating IT setup and support alongside Group IT teams

Managing office safety procedures, including testing schedules, fire marshals and first aid provisions

Maintaining office management records, registers and administration systems

Ordering and managing office consumables, PPE and storage areas

Providing administration support across all project functions

Supporting onboarding processes for new starters and workforce mobilisation

Managing site deliveries, booking procedures and logistics administration

Supporting document control systems and maintaining accurate project records

Assisting with absence management, holiday planners and timesheet administration

Coordinating plant registers, asset tracking and purchase card reconciliations

Supporting recruitment, training and supervision of additional administration staff where required

Arranging employee technology requirements including laptops, tablets, software and access requests About You

To be successful in the Assistant Office Manager role, you’ll have experience working in construction, bring strong organisational skills along with experience working within a project, construction or engineering environment.

ESSENTIAL Experience 

Excellent working knowledge of Microsoft Office and SharePoint

Experience invoicing withing a construction environment, ideally using systems such as Causeway, ECM or HSBC MiVision

Strong administration and coordination skills

The ability to multitask within a busy site-based environment

A proactive and organised approach with strong attention to detail

Experience supporting teams, processes and operational project delivery If you’re looking for a varied and rewarding opportunity where you can make a real impact on a major project, this could be the perfect next step