Job Description

Recruitment Administrator

Sector: Agriculture & Horticulture

Reports To: Operations Manager

Full time, Contract

Key Responsibilities

·Support the recruitment team with sourcing and registering candidates for agricultural and horticultural assignments.

·Process candidate applications and maintain accurate workforce records.

·Collect and verify Right to Work documentation and other compliance paperwork.

·Prepare contracts, starter packs, and onboarding documentation.

·Ensure all worker files are complete and up to date.

·Process timesheets and assist payroll administration.

·Produce reports on workforce numbers, attendance, and recruitment activity.

·Provide administrative support to Recruitment Consultants and Managers.

·Assist with resolving worker queries and escalating issues where necessary.

·Support transport and accommodation arrangements where applicable.

·Support weekly payroll processes by checking timesheets and resolving payroll queries from workers and clients.

·Support the preparation and processing of client invoices.

·Ensure timesheet and billing information is accurate and submitted within deadlines.

·Liaise with payroll and finance teams regarding discrepancies or adjustments.

Essential

·Previous administration experience, ideally within recruitment, logistics, workforce planning, or HR.

·Strong organisational and multitasking skills.

·Excellent communication skills, both written and verbal.

·Good IT skills including Microsoft Office (Excel, Word, Outlook).

·Ability to work in a fast-paced environment with changing priorities.

·High attention to detail and accuracy.

·Ability to maintain confidentiality and handle sensitive information.

Desirable

·Experience within agriculture, horticulture, food production, or seasonal workforce recruitment.

·Knowledge of Right to Work checks and recruitment compliance.

·Experience using recruitment databases.

·Romanian language skills would be advantageous due to the nature of the role.  

Personal Attributes

·Reliable and proactive.

·Strong problem-solving ability.

·Team player with a flexible approach.

·Able to work under pressure during peak seasonal periods.

·Professional and approachable manner.

Working Conditions

·Office-based with occasional travel to client sites if required.

·May require flexibility during peak harvest or seasonal recruitment periods.

·Full-time / seasonal hours depending on business needs.

KPIs / Performance Measures

·Accuracy of workforce records and onboarding documentation.

·Time taken to onboard workers.

·Compliance completion rates.

·Attendance and workforce fulfilment levels.

·Client and worker satisfaction.

Salary & Benefits (Example)

·Competitive salary dependent on experience.

·Company pension scheme.

·Holiday entitlement.

·Training and development opportunities.

·Career progression within recruitment and operations.

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