Job Description

Facilities Coordinator (12-Month FTC)

Full-Time | Birmingham & Surrounding Offices

Reed Property are partnered again with our client, a well-established professional services organisation to recruit a new Facilities Coordinator in their team

This is a hands-on, varied role supporting the day-to-day running of multiple office locations with a prime focus on archiving for the company.

Working closely with the Facilities Manager and wider team, you will play a key role in ensuring offices operate efficiently, providing a high standard of service across facilities, administration, and office support functions.

You also play a key part with collecting documents from surrounding offices to take to storage facility as well as collecting documents from this site.

This opportunity would suit someone early in their facilities career or looking to build on existing experience within a corporate environment.

Key Responsibilities

Facilities Support - Assist with routine maintenance checks, contractor coordination, and general building operations.

Office & Hospitality - Prepare meeting rooms, coordinate refreshments, and maintain a professional office environment.

Document Archiving - Securely organise and manage sensitive legal documents, including wills, ensuring strict confidentiality and distributing across locations.

Reception Cover - Provide professional front-of-house support when required, handling calls and welcoming visitors.

Facilities Coordination - Support the Facilities Manager with projects, administrative tasks, and general office logistics.About You

We are looking for a proactive and adaptable individual who can confidently manage a varied workload.

Background in facilities, estates or administration role with a focus on delivering high standards

Highly organised with the ability to prioritise and multitask effectively

Comfortable supporting both hard and soft facilities functions

Strong communication skills and a professional approach

Experience handling confidential or sensitive documents is desirable

Previous exposure to facilities or office administration within a corporate setting is advantageous

Good awareness of health & safety practices

Full UK driving licence essential (travel between Birmingham City Centre, Solihull, and Ward End)

Must be over the age of 25 due to insurance requirements for the pool car

Available to start immediately/short notice and commit to a 12-month fixed-term contractWhat's on Offer

Salary of £26-28,000

Highly likelihood of becoming a permanent role

24 days annual leave + bank holidays

Additional leave over the Christmas period

Option to purchase extra annual leave

Pension (matched contributions)

Life assurance (4x salary)

Health cash plan

Cycle to work scheme

Employee Assistance Programme including bereavement support

Free flu vaccinations

Staff discounts on legal servicesThis is an excellent opportunity to join a professional and supportive environment while gaining broad exposure to facilities operations across multiple sites.

Apply now or reach out for a confidential discussion