Job Description

This is a collaborative role, requiring close cooperation with other Personal Assistants and Officers in the organisation to ensure that Directors time is managed effectively. You will oversee a wide range of duties, including managing diaries, correspondence, and meeting logistics, all while maintaining confidentiality and professionalism.

Key Responsibilities

• Diary & Inbox Management: Manage the Directors calendar, coordinating meetings, events, and travel, and ensuring their time is optimally utilised, working at pace in a dynamic changing environment.
• Correspondence Management: Handle sensitive and high-priority emails and communications, escalating urgent matters when needed.
• Meeting Support: Manage agendas, prepare and distribute papers, and accurately record minutes and actions. Collaborate with senior teams and elected members to ensure effective meeting outcomes.
• Process Improvement: Identify opportunities to streamline administrative processes and share best practices with the PA team, embracing new technology where applicable.
• Strategic Alignment: Work closely with the wider team to ensure departmental activities are aligned with the Councils strategic goals, and proactively support Directors priorities.
• Stakeholder Communication: Act as the main point of contact for internal and external stakeholders, ensuring effective and professional communication on behalf of the Directors.

This is temporary role with one of our local authority clients, the rate that is advertised is the umbrella rate of pay.

If interested in this role please do not heistate to contact Jahker Miah from Coyle Personnel Ltd.