Job Description

We are working with a charity in Halifax who are looking for an organised, and proactive Administrator / Receptionist to help ensure the smooth day-to-day running of a busy centre. Acting as the first point of contact for clients, both in person and over the phone, the successful candidate will have a calm and professional manner. In addition to reception duties, you will manage a range of administrative responsibilities, including diary management, database entry, document handling, and project support. This is a fantastic opportunity for someone who enjoys variety and customer engagement, key duties will involve:

• Greet clients and visitors and ensure they feel welcome and supported
• Answer calls and emails promptly and professionally
• Manage appointment bookings
• Maintain accurate client records
• Manage diaries and co-ordinate schedules
• Help with general project and clinical admin tasks as needed
• Open and lock up the building, including setting alarms
• Perform end-of-day checks, ensuring rooms are tidy and stocked
• Take responsibility for light housekeeping tasks such as tidying communal areas and running the dishwasher

This is a great opportunity for an experienced candidate who has excellent client facing, reception skills and strong administration experience. The ideal applicant will have;

• Proven experience in a busy administrative or reception role
• Excellent organisational and time management skills
• Confident and professional communication, both written and verbal
• Strong attention to detail and ability to manage multiple tasks
• Proficient in using email, calendars, databases, and Microsoft Office
• Reliable, punctual, and responsible

If you are available immediately and can commit to this ongoing, temporary role, please submit your CV for review. Please note if you have not heard from us within 7 days, your application has been unsuccessful.