Job Description

The Junior Office Assistant will play a vital role in supporting the smooth running of day-to-day operations within a busy media and agency environment. This temporary position is ideal for someone eager to contribute to administrative tasks and maintain high standards of organisation.

Client Details

This media and agency firm is a medium-sized organisation known for its focus on delivering high-quality services and fostering a professional work environment. The team is committed to excellence and values individuals who can support their administrative needs effectively.

Description

Communication

Drafting internal and external communication responses

Internal inbox management

Meeting Support

Preparing agendas, briefing packs and presentations

Taking minutes, distributing notes and tracking action items

Document & Information Management

Drafting, editing and formatting reports and presentations

Maintaining effective organising systems, trackers and databases

Ensuring accuracy in information thats collated

Financial & Administrative Support

Monitoring department costs and identifying flags

Managing department bonuses and deductions

Solving discrepancies with employees' pay

Project & Strategic Support

Conducting research and preparing analysis to support decision-making

Assisting with special projects

Providing input into strategic planning and ensuring milestones and deadlines are met

Leadership & Team Support

Managing a team of administrative staff

Delegating tasks effectively and providing support

Profile

The Successful Applicant

Hard Skills

Proficiency in google sheets, google docs and equivalent platforms

Familiarity with project management and collaboration tools such as Asana, Monday etc

Strong writing, editing and formatting skills for reports, proposal and presentations

Soft Skills

Producing accurate work and maintaining well-structured systems

Ability to juggle shifting priorities and an evolving to-do-list

Navigating internal and external relationships with discretion

What's on Offer

A temporary role with potential for skill development and career progression.

Opportunities to work in a professional and supportive environment.

• Exposure to a well-established organisation in the business services industry.

Job Offer

• Opportunity to gain valuable experience in the media and agency industry.
• A supportive and professional work environment.
• Access to company benefits (details to be provided upon application).

This is an excellent opportunity for someone looking to start or further their career in secretarial and business support. If you are an organised and motivated individual, we encourage you to apply today.