Job Description

Team Admin

6 Month Contract

Warwick (2 days onsite)

About the Role: In this pivotal role, you will be the primary point of coordination for diary management, meeting arrangements, and approval workflows. Your contributions will ensure the seamless operation of the product line director's schedule and support wider team activities through efficient communication and event organisation. By managing day-to-day operational requirements with professionalism and discretion, you will help foster team cohesion and enable the team to focus on strategic priorities.

Key Responsibilities:

Leadership Team Support:

Coordinate and manage recurring leadership meetings, including scheduling, agenda planning, and attendee logistics.

Prepare and compile leadership packs, ensuring all materials are accurate, timely, and aligned with meeting objectives.

Track and manage actions arising from leadership meetings, following up with owners and updating progress logs.

Liaise with presenters to confirm attendance, gather inputs, and ensure readiness for leadership sessions.

Maintain confidentiality and professionalism when handling sensitive information.

Administrative Support:

Provide day-to-day administrative assistance to the team, including diary management, meeting coordination, and minute-taking.

Prepare and format documents, presentations, and reports as required.

Support onboarding and offboarding processes for team members (e.g., access requests, equipment coordination).

Maintain team distribution lists and contact directories.

SharePoint & Digital Workspace Management:

Act as the primary point of contact for the team's SharePoint site.

Manage site structure, permissions, and content updates to ensure information is current and accessible.

Support document version control and archiving processes.

Operational & Technical Coordination:

Assist with scheduling and logistics for technical meetings, workshops, and events.

Liaise with IT and facilities teams to resolve equipment or workspace issues.

Maintain trackers and logs for team activities, actions, and deliverables.

What We're Looking For:

Excellent communication abilities and a knack for multitasking.

Proficiency in Microsoft Office Suite and SharePoint.

A professional attitude with a strong attention to detail.

How to Apply:

Ready to embark on this exciting journey? Click the 'Apply Now' button and submit your resume along with a brief cover letter outlining your relevant experience and why you would be the perfect fit for our team. We can't wait to meet you!

Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

We use generative AI tools to support our candidate screening process. This helps us ensure fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention