Job Description

Team Admin

6 Months - Contract

London (2 days a week on site)

Are you ready to make a significant impact in the utilities industry? We are looking for a dedicated and enthusiastic Team Admin to provide high-quality administrative and organisational support for the exciting National Grid Sea Link project. If you thrive in a fast-paced environment and enjoy being the backbone of a successful team, we want to hear from you!

What's In It For You?

Full-Time Opportunity: Work Monday to Friday, with a total of 37 hours. Enjoy a flexible schedule with typical hours from 08:30 to 16:30, Monday to Thursday, and 08:30 to 16:00 on Fridays.

Hybrid Work Environment: Split your time between our vibrant London office, just a 15-minute walk from Euston train station, and the comfort of your home. Expect to be in the office at least two days a week, likely Tuesday and Wednesday.

Collaborative Culture: Become an integral part of our Project Management team, working alongside colleagues across the UK.

Your Role Will Include:

Finance Management: Handle purchase orders, review invoices, and assist with financial forecasts and reporting.

Meeting Management: Coordinate project meetings, prepare materials, and track actions and outcomes.

Administrative Support: Provide diary management, document preparation, and assist in onboarding/offboarding processes.

Digital Workspace Management: Support technical meetings, resolve workspace issues, and maintain project trackers.

What We're Looking For:

Experience: Proven experience in an administrative role, preferably in construction or engineering.

Technical Skills: Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and document management systems (Office 365, Autodesk Construction Cloud).

Organisational Skills: Ability to manage multiple tasks with strong attention to detail and time management.

Communication: Confident communicator who respects and values a diverse team environment.

Qualifications:

Essential: GCSE, A-Level, or equivalent.

Preferred: HNC/HND or degree in Business Administration or Project Management. NVQ Level 3-4 in Business Administration or Project Support.

Nice to Have: PRINCE2 Foundation or awareness of project governance, APM Project Fundamentals Qualifications (PFQ).

Why Join Us?

This is your chance to contribute to a significant project while growing your career in a supportive and innovative environment. We believe in empowering our team members to take ownership and be proactive in their roles.

Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention