Job Description

Project Administrator / Project Support Officer (PSO)
Contractor
Job Title: Project Administrator / Project Support Officer (PSO)
Location: Southampton - Hybrid
Contract Type: Contract Role
Hours: Full-time or 4 days per week
PCD300225

Reporting to: Head of Programme / Programme Manager
This role is a contract position and will require onsite work in Southampton, the client will not offer a fully remote role.

About the Role
We are seeking an experienced and proactive Project Administrator / Project Support Officer to join our the public healthcare sector digital transformation programme. The successful candidate will play a key role in providing high-quality administrative and project support to the Head of Programme and wider programme team.
The organisation is an exciting opportunity to be part of a dynamic, fast-paced digital environment delivering change that improves patient outcomes and supports modernisation across the the public healthcare sector.

Key Responsibilities
• Provide comprehensive administrative and project support to the Head of Programme and project managers across multiple workstreams.
• Maintain accurate project documentation including risk and issue logs etc.
• Coordinate and support project governance activities, including scheduling, preparing papers for, and minuting programme and project board meetings.
• Assist in monitoring project progress against milestones and reporting on key deliverables.
• Support procurement, resource, and budget tracking in collaboration with the programme team.
• Manage document version control, configuration management, and collaboration and content-management platform or MS Teams sites.
• Collate, analyse, and present project data for reports and dashboards.
• Liaise with internal and external stakeholders to ensure effective communication and information flow.
• Support onboarding of new team members and maintenance of project documentation standards.
• Contribute to continuous improvement of PMO and project delivery processes.
Essential Skills & Experience
• Proven experience as a Project Administrator, PSO, or PMO Support within a large and complex organisation.
• Previous experience working on the public healthcare sector or healthcare digital / IT transformation projects would be of interest.
• Strong organisational and planning skills, with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Proficient in productivity and collaboration software 365, particularly spreadsheet software, presentation software, Word, collaboration and content-management platform, and Teams..
• Attention to detail and a commitment to maintaining high-quality documentation.
• Ability to work collaboratively across multi-disciplinary teams and with stakeholders at all levels.
• Highly organised, methodical, and proactive.
• Strong interpersonal skills with a collaborative approach.
• Comfortable working in a fast-paced, evolving environment.